Short minutes from 2025
Each month is added above the last. Scroll down to find the earlier months.
Numbers refer to original agenda items.
26th November 2025 ()
Present: SB (Clerk) Cllrs: JR (Chair), NF, PW, JE, JF, RB, SG,MJ, IM
1. Apologies: Cllrs DM, BR, LA, TL
2. Declarations: MJ – Planning
3. Minutes of meeting held on 22nd October 2025 accepted.
4. Matters arising
* Old Carriage Drive. Cllrs NF & SG to prepare KCC response inc Freedom of Information requests.
6. Quote for Walking map approved for 1,000 copies.
* Cllr MJ would respond to City Council.
7. Financial Report – All payments approved
* Precept / 2026/27 budget meeting to be held 7th January 2026
8. Planning – All covered in report
9. Events
* Halloween – 29th October 2025 – Poorly attended
* Killay Market – 22nd November 2025 – successful despite wet weather.
* Christmas Parade – Successful – including Livingston event in precinct
* Annual Dinner – Saturday 10th January @ 1pm
11. Local Democracy & Boundaries Commission Review.
* Killay will reduce from 15 to 10 Councillors
* 34 properties in Goetre Fawr Road and 25 properties in Goetre Fach Road that back on to Dunvant Park will move from Killay to Dunvant
* Siloam chapel and Killay medical centre will also move to Dunvant.
* Dunvant Rugby Club moves from Upper Killay to Killay
13. Food Hygiene training – Cllr NF agreed to test the on-line course.
15. Agreed to pay £45 fee to Information Commissions Office
22nd October 2025 ()
Present- SB (Clerk) Councillors: JR (Chair) , MJ, RB,JF, DM, NF, LA, PW, City Cllr LG, LAC SD
Also one member of the public present
1. Apologies:- Councillors, JE, SG TL, BR, IM & plus City Cllr JJ.
2. Declarations of personal and prejudicial interest – M.Jones – Planning
3. Minutes of meeting held on 24th September 2025 accepted.
4. Matters arising from Minutes of meeting held on 24th September 2025
- Native wildflowers planted outside St Hilary’s church
- Active Travel route – Old Carriage Drive in Clyne Valley
- Following discussion it was agreed that Cllr MJ would respond to City Council.
7. Financial Report – All payments approved
- 6 monthly accounts show a forecasted surplus at year end.
9. Events
Halloween – 29th October
Killay Market – 22nd November
Christmas Parade – booked for 24th November
Santa’s Grotto – booked for 6th December
Carol service – booked for 14th December
12. Quotation to produce walking map to be obtained from City Council.
13. Storage for all plastic boxes of equipment agreed to be stored in Scout hut. Heavy items including gazebos and PA system to be left in IM garage.
24th September 2025 (Reports submitted in advance can be found here)
Present: SB (Clerk) Councillors: JR (Chair) , MJ, JF, JE, DM, SG, NF, BR, IM, PW, City Cllr LG
- Apologies: Councillors, RB, LA, TL, & plus City Cllr JJ.
2. Declarations of personal and prejudicial interest – MJ: 8. Planning
4. Matters arising from Minutes of meeting held on 27th August 2025
- Storage of KCC equipment in future can be in Scout & Guide HQ pending completion of repairs and confirmation of rental cost.
- Insurance policy – Further clarifications provided
6. Agreed to spend £120 on purchasing native wildflower plug plants.
7. Financial Report – presented. All payments approved.
- Quotation received from Phillips for Christmas lights – To be amended
- Clerk’s salary review agreed in-line with National Joint Committee (NJC)
9. Events Halloween – Booked at St Hilary’s church hall 29th October Killay Market – Booked for 22nd November Christmas Parade – booked for 24th November
11. DBS policy adopted.
12. Equalities & Inclusion policy to be added to website.
13. Safeguarding training booked for 20th February.
14. Food Hygiene training course temporarily postponed.
27th August 2025 (Reports submitted in advance can be found here)
Present: SB (Clerk) Cllrs: JR (Chair) , MJ, JF, JE, DM, SG, NF, RB, LA
- Apologies: Cllrs BR, TL, PW & IM plus City Cllrs JJ & LG
2. Declarations of personal and prejudicial interest – MJ: 8. Planning
4. Matters arising from Minutes of meeting held on 23rd July 2025
- Storage of KCC equipment resolved temporarily.
- Insurance policy has been checked.
7. Financial Report – presented. All payments approved
15. Food Hygiene training – Date and venue to be confirmed.
23rd July 2025 (Reports submitted in advance can be found here)
Present: SB (Clerk), Cllrs: JR(Chair), MJ, NF, PW, JE, RB, DM, BR, LA, TL, CCllr LG
Prior to the meeting Ian Mortimer (IM) was co-opted to the council
1. Apologies: JF, SG, CCllr JJ
2. MJ: 8. Planning
3. Minutes from 25th June accepted
4. (Matters arising)
7. Agreed payment of £2,100 to urban foundry to run the markets (covered by grant)
13. Food hygiene training courses to be investigated
25th June 2025 (Reports submitted in advance can be found here)
Present: SB (Clerk), Cllrs: JR(Chair), MJ, NF, PW, JE, RB, BR, SG, CCllr JJ, LG, also Layfetta Masih, Ian Mortimer
1. Apologies JF, DM, LA, TL, CCllr JJ
2. MJ: 10. Planning
3. Minutes from AGM 28th May 2025 accepted
4. Minutes from meeting on 28th May accepted
5. (Matters arising) Ian Mortimer offer use of his garage for temporary storage. Celtic Wildflowers have advised a plan for the wildflower area. Benches in the precinct have been painted.
6. Address by Layfetta regarding a medical support event on 2oth September
7. (Correspondence) KCC had a small article in Clerk’s direct. Appl received from Ian Mortimer
8.e. Gardening, a pump has been purchased to aid watering, Cllr BR to assist in the mornings in hot weather
15. Agreement to purchase a ladder support for use when installing/removing bunting 16. NF to chair the planning committee. BR to chair the publicity committee.
28th May 2025 (Reports submitted in advance can be found here)
Present: Cllrs: JR (Chair), MJ, NF, PW, JE, DM, TL, LA, SG, BR
- Apologies: SB (Clerk), RB, JF, CCllr JJ, CCllr LG
2. Conflict of interests. MJ: 8. Planning
3. Minutes from 23rd April accepted
6e. BR to support watering flower beds in the precinct
7ii. Payments authorised:
- £396.00, Insurance
- £28.28, Clerk’s expenses
- £25.50, SB – Plants for precinct
- £100, David Thomas, Band for One Killay
- £1.06, LA – balance for decorations
- £20.00, MJ – Henna
- £23.00, MJ – Posters
- £20.00, Agata Hobbski – expenses
- £30.00, Jolanta Wypych – expenses
- £108.44, LA – refreshment supplies
- £60, Siloam – hall hire
7iii. EICR report discussed. Phillips services commissioned for remedial works at £1,150+VAT
9i. “Echoes through time” to be performed in local primary schools and at St Hilary’s on Fri 13th June at 2.30pm
9iii. One Killay, International day of culture:
Full report and feedback available here.
10. Killay market on 19th July, funding approved
14. Meeting date to remain as 4th Wednesday of the month
28th May 2025 – AGM
Present:- SB (Clerk), Cllrs: NF, PW, JE, JR, DM, TL, LA, SG, BR, MJ
- Apologies: RB, JF
2. Election of Chair – Jim Robinson (unanimous)
3. Election of Vice-Chair – Mary Jones (unanimous)
4. Election of Responsible Financial Officer – Susan Bagley (unanimous)
5. Appointment of Internal Auditor – Ron Dolbear (unanimous)
6. Election of Finance Committee – JR, MJ, NF, TL, LA & RFO SB
7a. Planning Committee – NF, DM, RB, SG
7b. Social Media & Marketing Committee – JR, BR, SG, MJ(notice board)
7c. Gardening Committee – PW, JE, DM, BR
7d. Public Rights of Way – NF, RB, BR
9. Annual report 2024/2025 accepted with amendments.
10. LA to join Dunvant School as Community Governor from September.
23rd April 2025 (Reports submitted in advance can be found here)
Present: SB (Clerk), Cllrs: JR(Chair), MJ, NF, SG, JE, TL, PW, LA, RB, BR, CCllr LG, Youth rep IM
- Apologies JF (Leave), DM, CCllr JJ. Since the last meeting MI has resigned
2. Conflict of interests. MJ: 9. Planning
3. Cllr JF was given 6 months leave of absence
4. Minutes from 26th march accepted
5. Easter egg hunt will be considered for future years.
7(d). ‘Social media and marketing’ name to be changed to ‘Publicity’
8(ii). Payments authorised:
- £200.00, Audit
- £75.00, LA – One Killay decorations
- £56.81, SB – VE Day
10i. VE Day celebration to take place on 3rd May in Siloam. Tickets allocated.
10ii. International Day of Culture (One Killay) – Saturday 17th May 10am – 4pm
10iii. Children’s Fun Day – decided on Tuesday 19th August
10iv. Christmas Carol concert decided to be Siloam on 14th December
11. Future Market (Swansea Rural Anchor Grant Scheme) – EICR required for precinct supply. NF to seek 3 quotes.
16. Membership of One Voice Wales will be removed from the agenda
26th March 2025 (Reports submitted in advance can be found here)
Present: SB (Clerk), Cllrs: JR, MJ, NF, MI, JF, BR, SG, LA, TL, DM, PW, RB, CCllr LG
- Apologies CCllr JJ, JE
2. Conflict of interests. MJ: 8. Planning
3. Minutes from 26th February accepted
5. Audit papers which include a triennial full audit, have been received.
6(d). New Welsh KCC logo accepted.
6(e). New pump for the water feature to be installed shortly.
7ii. Payments for approval
- Clerk’s expenses : £32.80
- Noticeboard felt : £37.94
- St Hillary’s Hall hire : £20.00
- Pump for water feature : £14.99
9ii. Possibility for further funding for more markets. Cllrs agreed to pursue. Letters of thanks to be sent.
9iv. International day of culture event to be held on 17th May
13. Next policy review to be Social Media.
26th February 2025 (Reports submitted in advance can be found here)
Present: SB (Clerk), Cllrs: JR, MJ, NF, MI, JE, JF, BR, SG, LA, TL
- Apologies CCllrsJJ and LG, RB, DM, PW, Youth Rep IM
2. Conflict of interests. MJ: 8. Planning
3. Minutes from 22nd January accepted with slight amendments
4. Empty defib box has been removed from precinct. New donations policy now published on the website. Suggestion to ask supported living group to sing with Salvation Army at Christmas.
5. RB applied to continue as school governer at Hendrefoilan, accepted.
6(b). MJ, critical bleed kits and labelling from Heartbeat Trust Wales to be removed from defibs pending installation of our own kits.
6(e). Ex councillor, Sue John, has kindly offerded to allow use of her trolley for carrying water. Supply from Village Bar would be from outside Jack’s Vets.
7ii. Clerk’s expenses: £31.80
7iii. Auditor’s report for 2023-24 accepted.
9i. Window display to be judged with City Cllrs and Melanie Dix at 11.30am on Friday. School children to meet in Killay precinct at 10.30am Monday 3rd March for Welsh Cakes.
9iii. Multicultural celebration event to be Saturday May 17th.
13. Notice board policy: Only to be KCC, community projects or not-for-profit organisations.
22nd January 2025
Present: SB (Clerk), Cllrs: JR, MJ, NF, MI, PW, JE, JF, RB, DM, BR, SG, LA, TL, Youth Rep MJ, CCllr LG
1. Apologies IM, CCllr JJ
2. MJ: 9. Planning, NF: 9. Planning (Woodside Close)
3. Minutes from 27th November accepted
4. Cllr Fletcher reported that no quote was received from centregreat ltd. Council agreed to revisit the contract after 3 years (in 2026)
6(e). Suggestions for supplying water to flower beds: 1. Aquaroll and battery pump, 2. tap from an existing property, 3. rainwater butt. Opt 1 & supply from Village Bar to be investigated.
7. Clerk to contact businesses regarding a St David’s day window display. Appropriate bunting to be purchased. RB to provide text for certificates. BR to design. PCSOs as judges? MJ to contact schools. Events committee to finalise any details, RB, MJ, MI, DM
8. Budget approved
10. iii. Market event to be 22nd March. iv. Multi-Cultural event to be 21st May
12. Donation policy discussed and adopted.