Note: Full versions of agendas and minutes can be found on the “current meetings” page
Short minutes from the last meeting are below.
27th May 2026
Present- SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, JF, BR, RB, SG, LA.
- Apologies: Councillors DM plus City Cllrs JJ & LG. IM: leave of absence
- Declarations of personal and prejudicial interest – MJ – Item 8 Planning
- Minutes of meeting held on 22nd April 2026 accepted.
- Matters arising from Minutes of meeting held on 22nd April 2026.
* Website to be updated with contact details for Councillors via the Clerk.
* Check with Democratic Services the requirement for a Register of Interests.
* Review the Induction Pack for new Councillors.
* Clerk to review benefits of SLCC membership.
6.e. Repair to flowerbed brickwork in the precinct – £200 – Approved
7.a. Financial Report – presented.
7.b. * Tea Party band – £200.00
* Tea Party expenses – £5.95 + £42.93
* Food Hygiene training – £15.59 + £15.59 + £13.19
* Gardening compost – £30.00
* Toner & Paper – £78.76 + £19.99
* Clerks expenses – £31.00
* Siloam room rental – Direct debit – £30.00
* Electricity – Direct debit – £12.94
* Bank charges – automatic – £4.25
All payments approved.
9.a. Spring Tea Party – 23rd May – Attended by 50 people from 60 tickets issued.
Constructive feedback discussed regarding Food hygiene practices.
9.b. Friends of Dunvant Park Commonwealth Day event on Saturday 25th July.
9.x. Also Discussed – Killay Market – Saturday 18th July.
10. Requests for donations. £100 to Siloam chapel for re-decoration.
12. Storage of equipment. Agreed to purchase storage shelving unit for £100.
AGM – 27th May 2026
Present- SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, JF, BR, RB, SG, LA.
2. Apologies:- DM
3. Election of Chair – J Robinson
7. Election of Vice Chair – M Jones
8. Appointment of Responsible Financial Officer – S.Bagley
9. Appointment of Internal Auditor – R.Dolbear
10. Review of School Governors – Hendrefoilan school – R.Barrar (continuing)
Dunvant – J.Fitton
11. Election of Finance Committee – S.Bagley, J.Robinson, M.Jones & N.Fletcher
12. Election of Councillors for;
a) Planning committee – N.Fletcher, R.Barrar, S.Gee, J.Fitton
b) Publicity committee – J.Robinson, B.Rowe, S.Gee, M.Jones
c) Gardening committee – J.Evans, P.Walsh, D.Morse, S.John (volunteer)
d) Public Rights of Way – R.Barrar, N.Fletcher, B.Rowe
e) Youth Representatives (No applicants)
13. Acceptance of 2025/26 Financial Annual Return– Accepted
Opening balance £9,440
Income (precept) £28,000
Other income £8,478
Staff costs £8,350
Other expenditure £24,172
Closing balance £13,396
14. Acceptance of 2025/26 Annual Report – Accepted
22nd April 2026
Present: SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, DM, NF, JF, BR, RB, SG, LA. City Cllr LG
- Apologies:- Councillors IM plus City Cllr JJ
2. Declarations of personal and prejudicial interest – MJ – Item 8 Planning
3. Minutes of meeting held on 25th March 2026 accepted.
4. Matters arising from Minutes of meeting held on 25th March 2026.
* Brickwork on flowerbed precinct to be repaired. Cllr JR
* Cllr RB to enquire about Mari Lwyd for November market.
* Spring Tea Party on 23rd May to organised.
* Review form to record Personal & Prejudicial interests. Clerk
* Review of Standing Orders – Clerk to circulate
7. Financial Report – presented.
* Electricity – £8.04
* Siloam room rent – £30.00
* S.Bagley – Clerks expenses £32.00
* DBS checks – £21.50 (SG)
* Swansea Bay Street Market – £450.91
* Easter Egg hunt – £11.67
* Auditor – PAYE – £90.00
* All payments approved.
8. Planning – All covered in report.
9. Events:
* Spring persons Tea Party – 23rd May
* Friends of Dunvant Park event on Saturday 25th July.
10. Requests for donations. £200 to 4th Killay Guides. Approved
11. Storage of equipment at Scout & Guide HQ.
Agreed to continue for 6 months to 31st October @ £15 per month.
25th March 2026
Present- SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, IM, JF, BR, RB, SG, LA.
- Apologies:- Councillors DM plus City Cllrs JJ & LG, plus Rachel Anthony
2. Declarations of personal and prejudicial interest – MJ – Item 8 Planning
3. Minutes of meeting held on 25th February 2026 accepted.
4. Matters arising from Minutes of meeting held on 25th February 2026.
* Christmas Lights – Members of Finance committee to meet with Phillips Electrical
* Food Hygiene training – On-going
* Code of Conduct & Safeguarding training – Website actions/updates on-going.
7. Financial Report * Electricity – £7.27
* HMRC – £569.44
* Lloyds bank service charge – £4.25
* Bunting for Killay market – £102.49
* Walking maps – £398.58
* Plants for precinct – £101.83
* S.Bagley – Clerks expenses £29.80
* DBS checks – £21.50 (JF) & £21.50 (RB)
* Councillor Remuneration – £156.00 each to Cllrs JF, LA, SG, NF, JR, JE & RB
* All payments approved.
9. Events
* Easter Egg Hunt – Budget agreed up to £40
* Killay Market – 18th April
* Older persons Tea Party – 23rd May
11. Code of Conduct adopted with £25 maximum limit for gifts
12. Review of Standing Orders. Now finalised. To be presented at next meeting.
14. Communty/Town Council Forum 23rd March
* Climate Change tool. Soon available to Community councils
* Community Asset transfer
* City Council / Town & Community Council Charter. Being updated
25th February 2026
Present: SB (Clerk) Councillors: JR (Chair) , MJ, JE, PW, DM NF, IM & City Cllr LG.
- Apologies:- Councillors JF, BR, RB, SG,& LA plus City Cllrs JJ
2. Declarations of personal and prejudicial interest – MJ – Item 8 Planning
3. Minutes of meeting held on 28th January 2026 accepted.
4. Matters arising from Minutes of meeting held on 28th January 2026.
* The Clerk has completed a DBS check.
* We are now registered with the Information Commissions Office.
* Walking maps have been distributed to 9 local outlets.
* Christmas Lights – Members of Finance committee to meet with Phillips Electrical
7. Financial Report – presented.
* J.Robinson – HDMI cable £18.84
* J.Robinson – Gazebo weights £94.95
* S.Bagley – Clerks expenses £30.40
* All payments approved.
8. Planning – All covered in report.
9. Events:
* St David’s Day – Hendrefoilan school, Killay Precinct – 2nd March 10:30am
* Easter Egg Hunt – Budget agreed up to £40
* Events Planning meeting – Friday 6th March, Village Inn, 10:30am
10. Requests for donations. Agreed to donate £250 to Scout & Guide Headquarters as contribution towards roof repairs.
11. Review of Standing Orders. JR to review and forward to MJ.
12. Food Hygiene Training. Completed by Clerk SB and SG.
13. Review of Safeguarding and Code of Conduct training. JR to review the action points and update the website as applicable.
* JR to consider the documents issued to newly elected and co-opted Cllrs.
15. DBS checks. Councillors are encouraged, but not statutory required, to complete the DBS check.
28th January 2026 (Reports submitted in advance can be found here)
Present: SB (Clerk) Councillors: JR (Chair) , JF, BR, JE, PW, SG, NF, RB, IM, LA City Cllr LG. Plus 2 members of the public.
1. Apologies:- Councillors MJ, TL, DM & plus City Cllrs JJ
2. Declarations of personal and prejudicial interest – None
4. Matters arising from Minutes of meeting held on 26th November 2025.
* City Council/Active Travel have amended plans for Old Carriage Drive (KI108) to the satisfaction of all parties.
* Date booked for Christmas Parade as Monday 23rd November 2026.
* Cllr Fletcher has evaluated the on-line Food Hygiene course.
6. PRoW Walking map being re-printed. Display stands to be purchased.
7. Financial Report – presented. All payments approved.
* 2026/27 Budget and Precept presented and accepted as £28,500
9. Events – A meeting to discuss 2026/27 events to be arranged for March
10. Christmas Lights – Members of Finance committee to meet with Phillips Electrical.
11. Requests for donations. Scout Hut – Decision deferred awaiting more information.
13. Food Hygiene training – Councillors volunteered to try course. SG,BR,JR,LA,PW
14. Information Commissions Office – To register for retaining personal data.
16. Killay Markets to be held on 18th April, 18th July and 21st November 2026, jointly subsidised by KCC and City Councillors.