Short minutes from the last meeting are below.
23rd October 2024
Present: SB (Clerk), Cllrs: JR, NF, MI, MJ, BR, RB, JE, SJ, LA, PW, JF, SG & Youth Rep: IM,
Sarah LAC
1. Apologies: TL, DM & C.Cllrs LG, JJ
2. MJ: 10. planning
3. Minutes from 25th September Accepted with amendments
4. Matters Arising: MJ attended Town & Community Forum. There will be a working party to consider the charter. MJ will be on it.
Training: Anna Morgan has been contacted and is available either Feb 25th or 27th. Councillors will need to be available for about 2.5 hours. JF to confirm availability.
5. Letter. Urdd West Glamorgan for regional appeal committee. Nov agenda.
6e. Flower beds being cleared does anyone want Geraniums? Planters to go soon. Sarah LAC grant available for community spaces regarding biodiversity.
6f. Scheme to adopt a footpath or right of way. Footpath committee to meet with Clive, to explore the scheme and report back.
7i. Payments:
-£60.00 – Green Energy
£529.10 – Clerk’s salary
£371.18 – PAYE
£ 31.40 – Clerk’s expenses
£ 15.96 – YU Energy
7ii. Approvals:
£180.00 – Siloam
£ 95.97 – Bunting
£ 34.40 – Clerk’s expenses
£105.00 – Soft Play, Halloween
£ 67.04 – Drum for printer
£ 40.24 – Halloween supplies
£ 23.71 – Craft Materials
JF: enquiry regarding Clerk’s car insurance as she is an employee. SB to check if she needs business class 1 to be added to her policy.
Wales Audit office invoice for £1,006 for 2021-22 discussed. NF agreed to request more details on breakdown of costs. Extra precept needs to be allocated for next year as it will be a full audit again.
8ii. Halloween, 29th Oct, 2pm-4pm: DM has put her own decorations into storage. Proposal to purchase our own to build a stock over the next few years. Initial budget of approximately £100 agreed. LA to pursue.
8iii. Christmas Parade, 25th Nov, 5.30pm: No activities to take place in the precinct. This needs to be advertised. Volunteers for the parade: RB,JF,JR,NF,IM, BR at the start. MJ available for the car. NF has hi-viz jackets. Christmas tree lights need to be replaced by Philips, agreed. New motifs to be considered next year.
8iv. Grotto, 30th Nov, 10.30 to 12.30: tickets to be sold at the market on 23rd Nov. SB to bring float.
8v. Carol Service, 15th Dec at 5pm: NF to enquire if Adults with learning disabilities allowed to sing during the refreshments. JR and MJ agreed to do readings if no-one else available.
11. Standing orders. JF previously shared an update.
12. Levelling Up SPF. Update presented by SG. JR & NF to liaise about fitting bunting. Extra meeting to be arranged.
14. Half yearly accounts discussed.
16. Sarah LAC proposal to discuss supporting a social group for adults with learning difficulties.
IM has a presentation about bullying that could be presented to council.
25th September 2024
Present: SB (Clerk), JR, JF, PW, JE, DM, MJ, SG, C.Cllr LG, BR, IM
1. Apologies: BR, C.Cllr JJ, SJ, RB, LA, TL, NF, MI, Maria J
2. MJ: 10. Planning, BR: 10. Planning
3. Minutes accepted with amendments
4. Smart meter installation rescheduled
5. One Voice Wales training plan. Non-members can attend.
6d. JR requested help with website. IM to be given access.
6e. 2 sacks daffodils ordered from Parks’ dept. £188.00
7. Clerk’s expenses £31.40
HMRC £371.18
8i Multi-Cultural event, 21st May. IM to join planning meeting, budget to be set.
8ii Halloween, 29th Oct, 2pm-4pm. Check if soft play required.
8iii Christmas tree ordered, £324.00
8iv Carol service, agreed to approach St Hilary’s. NF and SJ to meet on 7th Oct.
12. Levelling up SPF. Grant awarded of £5,527.75. Date 23rd November.
Run from 10am to 3pm. MJ to approach Olchfa for additional entertainment.
MJ proposed a contingency fund of £500 for additional expenses. Agreed by full council. 13. Anna Morgan to be booked for training in 2025. Cost £400.
28th August 2024
Before the meeting Ilhan Mazhar was interviewed and accepted for the post of Youth Representative for Killay North.
Present: SB (Clerk), Cllrs: JR, NF, MI, RB, JE, SJ, LA, TL, DM, PW, Youth Reps: MJ, IM
1. Apologies: SG, BR, MJ, JF & C.Cllrs LG, JJ
3. Minutes from 24th July Accepted
4. Matters Arising: New electric meter being fitted in October
6e. 2 bags of daffodils ordered. To be used along Gower Rd.
Solar water feature to be emptied and planted up.
Wildflower area to be cut. NF
6f. Footpath KI107 can be cut back by council.
7i. Payments:
£135.00 – bouncy castle
£529.10 – clerk’s salary
£ 29.00 – clerk’s expenses
£ 9.99 – water pump
7ii. Approvals:
£490.00 – HMRC
£ 20.00 – paper
£ 35.00 – Santa suit deposit
£ 29.98 – party bags and sweets
£ 42.36 – Aldi, fun day
£ 71.88 – B&M, fun day
£ 31.00 – clerk’s expenses
£ 16.98 – craft supplies, fun day
£350.00 – Guilty Pleasure for band night
£100.00 – hall hire for fun day
8i. Fun Day. Rota for volunteers. 3-5mins for bouncy council. School Bell. Buggy park. Ticket system for knowing who came and rationing bags. Ask how they heard and record.
8ii. Table Top Sale. Needs more advertising.
8iii. Band Night. Could wear hi-viz jackets. Plastic glasses from the Village Inn?
8iv. Multi cultural event. Deferred until 21st May 2025.
8v. Christmas. There is no way for us to provide a grotto in the precinct. Sleigh will visit on 25th November. Grotto to be Sat 30th Nov. 10am to 12pm
12. Levelling Up Shared Prosperity Fund. Council agreed: SG to complete proposal form and wait for feedback.
Event to encourage local shopping. Theatre company, shopping bags, leaflets, market stalls, street entertainer, refreshments, bunting.
13. Training. Equalities training can be supplied by either provider. Query, contingency for those who can’t attend? Can some people attend virtually? Could we do an evening?
17. LA to be new Community School Governor for Dunvant Junior School.
18.Halloween event to be Tues 29th Oct. 2pm-4pm
24th July 2024
Present:- SB (Clerk), MJ (Vice chair), NF, PW, SJ, JE, JF, MI, DM, SG, BR, LA, TL and City Cllr L Gibbard
1. Apologies: JR, RB, Youth representative MJ, City Cllr J Jones
2. Declarations of Personal & Prejudicial Interest:
Cllr MJ: Item 10. Planning.
3. Accepted: minutes of meeting dated 26th June 2024, with amendments.
4. Matters arising: SB to attend precinct for smart meter fitting.
7. Payments:
| Date | Payee | Payment for | Amount | Budget |
| June | ||||
| 28.06.24 | J Evans | Plants | £36.00 | Gardening |
| 28.06.24 | S Bagley | Salary | £529.10 | Clerk Salary |
| 28.06.24 | S Bagley | Expenses | £33.00 | Clerk Expenses |
| 28.6.24 | S John | Slug Pellets | £8.30 | Gardening |
| July | ||||
| 01.7.24 | Parish of Killay | Hall Hire | £70.00 | Tea Party |
| 02.07.24 | Gower Scout | Gower Scout Group | £20.00 | Events (Pop Up) |
| 02.07.24 | C Earle | Donation | £150.00 | Donation |
| 02.07.24 | S Bagley | Entertainment | £60.00 | Events (D Day) |
| 09.07.24 | YU Energy | Electricity | £3.62 | Electricity |
| 15.07.24 | Menter Laith Abert | Donation | £100.00 | Donation |
| 15.07.24 | R Dolbear | Internal Audit | £150.00 | Internal Audit |
| Bank Account | 20th July 2024 | £18,595.02 |
8i Multi-cultural event: W/Group to meet and report back at August meeting. See also SPF (item 12)
ii) Summer Fun day – Tuesday 13th August in Killay Scout & Guide HQ
W/Group to meet to finalise details
iii) August band night – Saturday 24th August
Same W/G to decide who would be responsible at the end
iv) Table top sale: for Non-profit making organisations only – Saturday 24th August. 10am to 12pm
11. Review of standing orders: (MJ, JF, JR, RB) Following the meeting JF to put a working document online.
12. Shared Prosperity Fund (SPF: MJ, JJ, LG, SG, JR, JF):
MJ to enquire about a property. SG to set up meeting with Mandy J Jones.
Report back August. Could include a multi-cultural event.
13. Training:
Equality and Diversity, quote from Anna Morgan, half day £375 + 45p p/mile (Porthcawl)
SG to follow up with SCVS Update to training plan: C/Forward
26th June 2024
Present:- SB (Clerk) Cllrs JR (Chair), MJ (Vice chair), NF, PW, SJ, JE, JF, MI, RB, DM, SG, and City Cllr L Gibbard
1. Apologies: BR, LA, TL, Youth representative MJ, City Cllr J Jones
2. Declarations of Personal & Prejudicial Interest:
Cllr MJ: Planning, Cllr JR: 9. Requests for donations.
3. Accepted: minutes of meeting and AGM dated 29th May 2024
4. Matters arising: Town & Community Council Boundary Review.
Proposed “Drop In” event to be held in Dunvant Scout hall or Ebeneezer chapel on Saturday 29th June.
7. Finance:
Clerk’s expenses (SB) £33.00
Gardening (SJ) £ 8.30
Gardening £36.00
5. Events:
a) Summer Fun day – Tuesday 13th August in Killay Scout & Guide HQ
b) August band night – Saturday 24th August
c) Table top sale for Non-profit making organisations – Saturday 24th August
9. Requests for donations:
a) Menter Iaith – Acoustic Saturday 14th September – £100
b) Resident making Santa Sacks to be sold in aid of Blood Cancer UK – £150
29th May 2024
Present:- Cllrs: NF, PW, SJ, JE, JF, JR, MI, DM, RB, LA, SG, BR, MJ
Youth Rep M. Jefferies. City Councillors L Gibbard
- Apologies: TL & Clerk SB
2. Declarations of interest: MJ – Planning
3. Minutes from 24th April 2024 accepted with corrections
7ii. Approval of expenses:
- PW – Tea Party £80.68 & £7.30
- NF – Compost – £18.00 & £6.98
- SJ – Tea Party £8.00
- Clerk’s expenses – £32.60
8ii. Multi-cultural event: sub-group to discuss
8iv. Table top sale: 24th August 2024. SB to check contacts
9. Donations: Railway Inn, email missed – deferred to June
11. Local Democracy & Boundaries Commission – Review of Community Councils – Action – To organise Pop-up events and Drop-in sessions in Killay & Dunvant prior to deadline of 10th July
12. Mari Llwyd (December 2024/January 2025) – To obtain more details and discuss further
13. St David’s Day 2025 – Consider decorating precinct with bunting & flags. Window display competition.
29th May 2024 – AGM
Present:- SB (Clerk), Cllrs: NF, PW, SJ, JE, JF, JR, MI, DM, RB, LA, SG, BR, MJ
- Apologies: TL
2. Election of Chair – Jim Robinson (majority)
3. Election of Vice-Chair – Mary Jones (unanimous)
4. Election of Responsible Financial Officer – Susan Bagley (unanimous)
5. Appointment of Internal Auditor – Ron Dolbear (unanimous)
6. Election of Finance Committee – JR, MJ, JF, SJ & RFO SB
7a. Planning Committee – JF, SG, MI & LA
7b. Social Media & Marketing Committee – JF, BR, MI
7c. Gardening Committee – JE, SJ, DM, PW & MJ
7d. Public Rights of Way – RB, BR, SG & NF
9. Annual report 2023/2024 accepted.
10. Review of Standing orders – sub-committee formed JF, RB, MJ & LA
24th April 2024
Present:- SB (Clerk) Cllrs NF (Chair), JR, PW, JE, SJ, MI, SG, LA, TL, BR, DM and City Councillors M Jones & L Gibbard
City Cllr Mary Jones was co-opted on to Community Council.
1. Apologies: RB, JF, City Cllr J Jones, Youth Representative MJ,
2. Declarations of Interest: MJ in Planning discussions and decisions – 7.
3. Accepted minutes of meeting dated 27th March 2024
6bi City Councillors’ report (LG) – extract
a) Dunvant RFC Junior Rugby festival – 4th/5th May.
b) Street signs
c) Active Travel improvements – Clyne Valley
d) Defibrillator training – 29th April
e) Twmpath – 27th April
f) Local Development Plan – 2023-2038 – Consultation up to 31st May 2024.
g) Cwtch Mawr – (Big Hug) Multibank
6bii City Councillors report (MJ & JJ)
a) Vape Shop, Gower Road
b) Hendrefoilan House
c) Defibrillator installed St Nicholas Court
d) St Modwen donated £250 to Dunvant social centre Film & Chat afternoons.
e) Road markings.
f) Horse welfare issues to rear of Clyne Valley Cottages
7. Planning: Nothing to comment on.
8. Finance
Plants – £133.37 Clerks expenses £34.80
Toner – £76.31 Zoom subscription £155.88
Tea Party £7.99 Tea Party £13.98
9a. Older People’s Tea Party. Saturday 18th May at St Hilary’s parish centre.
9c. Summer Fun Day – provisional date – Tuesday 13th August
9d. August band night – Guilty Pleasure booked for Saturday 24th August.
13a. Equality & Inclusion Group: Action plan agreed including updating training plan.
13b. (originally 9b) Working Group appointed to discuss a Multi-cultural event.
27th March 2024
Present:- SB (Clerk) Cllrs NF (Chair), JR, PW, JE, SJ, RB, MI, JF, SG, LA, DM and Youth Representative MJ, City Cllrs M Jones & L Gibbard
1. Apologies: BR, TL, City Cllr J Jones.
2. Declarations of Personal & Prejudicial Interest: None
3. Accepted minutes of meeting dated 28th February 2024
6a. Chair’s report
January crime statistics and Town & Community Council Forum presentations on (a) A resilient Swansea and (b) Role of the monitoring officer, had been circulated prior to the meeting.
Cllr Fletcher informed the meeting that he would not be standing for re-election as Chairman at the May 2024 AGM.
6bi City Cllr’s report (LG) – extract
a) Update on Hendrefoilan House
b) Update on Hendrefoilan Park & St Modwens construction.
c) Woodcote Park – Planted 3 x native black poplar trees
d) Clyne Valley Woods – remedial works to footpaths to stop erosion
e) Defibrillator installed inside Dunvant Bowls pavilion
6bii City Cllr’s report (MJ & JJ)
a) Update from Coal Authority re: Dunvant Road sinkhole.
b) St Modwen undertaking works on trees in Dunvant Road
c) St Modwens replaced fencing at front of Hendrefoilan school
a) Update on installation of Electric charging points outside shops on Gower Road.
7a. Planning: Discussion on footpath from St Modwen Hendrefoilan Park development through to Dunvant Road. Concerns expressed that the plans retained 12 steps.
8. Finance
Expenses February £31.40 Shredder £49.99
Christmas sleigh £400.00
2023/24 Remuneration payments of £156 each to Cllrs NF, JR, JF, MI & LA, and £130 to Cllr TF.
9. Older People’s Tea Party. Date changed to Saturday 18th May at St Hilary’s parish centre. Working group to continue with plans.
10. Equality & Inclusivity Group: A report was presented and all recommendations were agreed by Council, namely;
a) Share report with all attendees at February & March events.
b) Support the development of a local directory of organisations and events.
c) Hold an annual networking meeting of local community groups.
d) Produce a circulation list of key contacts of local community organisations
e) Circulate details of Community Councillor vacancies to (d) above
f) Circulate details of KCC events, as appropriate, to (d) above
g) Equalities Group to explore holding a world culture event in conjunction with local community groups
28th February 2024
Present: SB (Clerk) Cllrs NF (Chair), JR, PW, JE, SJ, RB, MI, JF, SG, LA, DM and Youth Representative MJ
1. Apologies: BR, TL, City Cllrs M Jones, J Jones & L Gibbard
2. Declarations of Personal & Prejudicial Interest
– JF & JR expressed personal interest in 47th Killay Scouts request for donation
3. Accepted minutes of meeting dated 24th January 2024
6a. Chair’s report: 2023 annual crime statistics report for Dunvant & Killay presented. Shoplifting in Killay South has more than doubled since 2022.
6bi. City Cllr’s report (LG)
- Hendrefoilan Park – St Modwen – resident complaints
- Ty Cila – Request for volunteers to assist with floral displays
- Electric charging points – 2 points to take up space of 3 parking bays
- Local Policing. PCSO Nicole Davies transferred to PC and not to be replaced.
- Wildflower and daffodil planting (with MJ & JJ)
- Public consultations on Swansea Council “Have your say” website
- Cleansing Ward Operative Team – report any areas that can be cleaned up.
6bii. City Cllr’s report (MJ)
- Coal Authority waiting for Welsh Water to complete camera survey of foul sewer.
- Wildflower and daffodil planting (with LG & JJ)
6biii. City Cllr’s report (JJ)
- Electric charging points – 2 points to take up space of 3 parking bays
6d. Social media & Marketing
New Pop Up banner purchased in January 2024.
6f. Public Rights of Way. New signage installed on KI103.
Landowner is to install “kissing gates” on KI114 above Hendrefoilan Road.
7. Planning
3 decisions made on house extensions, and 4 applications validated since January meeting.
Brief discussion on 2024/0304 pre-application for 2 holiday lets at 419 Gower Road.
8. Expenses
February £29.00 Equality meeting £16.15 & £7.64
Councillor’s remuneration: 7 Councillors have declined the payment for 2023/24
Electricity contract: A new electricity contract from 1/4/24 has been signed with YU Energy, saving an estimated £400pa against the renewal price with Good Energy
9a. Events
- St David’s Day – Hendrefoilan school pupils to attend Killay Precinct on 1st March.
- Older People’s Tea Party on Saturday 11th May at St Hilary’s Parish Centre. Theme is 80 years since D-Day landings. Working group NF, LA, DM & PW.
10. An Equality & Inclusivity Engagement event was held on 22nd February with a further engagement meeting with Sketty mosque on 6th March.
11. Donations: £500 for 47th Killay Scouts towards a camp.
12. Welsh Language policy. Adopted. The policy is brief, practical and proportionate to a Community Council.
Meeting closed at 8:39pm.
24th January 2024
Present:- SB (Clerk) Cllrs NF (Chair), JR, PW, JE, SJ, RB, MI, JF, SG, BR, DM and Youth Representative MJ, City Councillors M Jones & L Gibbard
1. Apologies: LA, TF, TL, City Cllr J Jones,
2. Declarations of Personal & Prejudicial Interest
SJ expressed personal interest in Siloam chapel request for donation
3. Accepted minutes of meeting dated 22nd November 2023
6(ii). City Councillor’s report (LG)
a) Hendrefoilan Park – St Modwen – resident complaints
b) Flooding issues from Dunvant Park and properties in Goetre Fawr Road
c) A number of public consultations on CCS website under “Have Your Say”
d) Cleansing Ward Operative Team at in Killay & Dunvant 6 days per month.
e) Gritting – Confirmation that all roads on CCS gritting plan are being treated.
6(ii). City Councillor’s report (MJ)
a) Flooding issues from Dunvant Park and properties in Goetre Fawr Road.
b) Cleansing Ward Operative Team at in Killay & Dunvant 6 days per month.
c) We have donated money from our Community Budget towards tea and coffee for Killay Library.
d) Commercial Inn – Superbowl event 11th February.
6(iv). SMM The website provider has been changed and the new site is now live.
6(vi). Public Rights of Way: Sub-committee are monitoring KI114 above Hendrefoilan Road in relation to a legal notice issued to landowner to remove all obstructions to public right of way.
7. Planning: 2 applications approved, and 4 applications validated since November meeting. Nothing of note.
8(ii). Expenses
Payment to trader for electricity £20.00 Slab for water feature £9.25
Paper £25.00 Expenses December £25.80
Expenses January £26.80
8(iii). Budget and Precept for 2024/25
Precept agreed for 2024/25 – £22,500, Equivalent to £10.35 for a Band D property.
9(i-iv). review of Christmas Events
Christmas parade,Father Christmas grotto and Carol service were all successful. Pre-event ticket sales for the grotto was noted beneficial in controlling numbers.
Comments noted regarding Carol service start time and the readings used.
9(v). Future Events
a) St David’s Day – Dunvant and Hendrefoilan schools to be contacted
b) Older persons event in May
10(i). Equality & Inclusivity Group
The group are organising an Engagement event on 22nd February 2024 at St Hilarys church hall. The meeting will run from 1.30 -3.30 pm (hall booked 1-4). A representative from each neighbouring Community Council to be invited.
11. Requests for Donations: £400 for Siloam chapel towards electrical works.
13. Equality & Inclusivity Group: Engagement event on 22nd February 2024 at St Hilarys church hall.
Meeting closed at 8:55pm.