Rules and regulations governing Killay Community Council, its activities, councillors and clerk

Rules governing all community councils; the council must:

• appoint a chair of council;
• appoint officers as appropriate for carrying out its functions;
• appoint a responsible financial officer (RFO) to manage the council’s financial affairs; the RFO is often the clerk, especially in smaller councils;
• appoint an independent and competent internal auditor;
• keep records of all decisions related to council business (the minutes);
• hold an Annual Meeting of the Council in May or shortly after the local council elections.

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Standing orders
The rules for the Annual Meeting of the Council and all other meetings are contained in the council’s standing orders. These include rules of procedure laid down in law and additional regulations chosen by this council. Standing orders help the council to operate smoothly. Last updated in March 2023

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Code of conduct

All councillors are bound by the following code of conduct

Revised March 2026

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Killay Community Council Policies:

Equality

Everyone in the UK is covered by the Equality Act 2010 which is there to protect people in all aspects of their lives. Since the Equality Act 2010 applies to all sectors of community and business life, ALL organisations have responsibilities under the Act – including Community Councils.

Adopted September 2023
Reviewed and updated August 2025

Safeguarding

Everyone has a duty to safeguard children, young people and vulnerable adults. Safeguards are measures that an organisation should put in place to help reduce the risk of children, young people and vulnerable adults being harmed.

Adopted June 2023
Reviewed and updated September 2025

Biodiversity

Following the Environment (Wales) Act 2016, “A public authority must seek to maintain and enhance biodiversity……….”. We have therefore devised the following plan:

Adopted March 2023
Reviewed and updated September 2025
Next review due July 2028

Welsh Language

Community councils are not subject to the Welsh language standards deriving from the Welsh Language (Wales) Measure 2011, but ‘they are expected to uphold the main principle of the Measure and treat the Welsh language no less favourably than English’

Adopted February 2024
Reviewed and updated July 2025
Next review due May 2028

Donations

Section 137 of the Local Government Act 1972 provides Community Councils with the power to give grants to organisations for the direct benefit of the community.

DBS Policy

Community councils have a duty to promote high standards, and in the absence of national rules, KCC considers that it is best practice to carry out a Basic DBS check for all new community councillors to maintain public trust and confidence. 

Adopted September 2025
Revised November 2025

Social Media

Intro to Social Media policy