Short Minutes

Short Minutes


A short summary of meetings including attendees, apologies, register of interests and decisions taken by council

Numbers refer to original agenda items


Short Minutes (Draft)


A short summary of the last meeting including attendees, apologies, register of interests and decisions taken by council

Numbers refer to original agenda items


3rd August 2022 (July meeting)

 

Present:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, BJ, JF, RB

 

1. Apologies: ES, DM, BR, MI & City Councillors

 

2. Declarations of personal &/or prejudicial interest:

None

 

8. Payments approved:

£24.00 JR – Scout hall hire - coffee morning for Ukraine refugees

£14.39 JR - Zoom meeting

£58.96 SB – Toner cartridge

£18.96 JR – Multi-directional microphone for meetings

£29.80 SB – Clerks expenses

 

9b. Updated Standing orders accepted (to take accounts of changes outlined in the Local Government & Elections (Wales) Act 2021

 

9c. Environmental / Biodiversity plan – JF, JR, BJ, PW, RB to draft plan.

 

11. Events

11a. Children’s Fun Day planned at Scout hut for Tuesday 23rd August 12pm-3pm

11b. Guilty Pleasure to perform in Killay precinct on Saturday 27th August

11c. To consider open door coffee morning(s) to attract senior citizens to coincide with flu vaccinations in Killay surgery

11d. Decided not to proceed with children’s Halloween event due to falling attendance in the years preceding Covid lockdowns.

 

12. Agreed in principal to organise event for local refugees, in conjunction with Swansea City of Sanctuary

 

13. JF nominated as Governor to Dunvant Primary school


29th June 2022

 

Present at start:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, ES, BJ, MI, JF

City Cllr L Gibbard

Present from 7:40pm – BR, City Cllr M.Jones

 

1.Apologies: RB, DM & BR (joined at 7:40pm)

 

2. Declarations of personal &/or prejudicial interest:

SJ, MI (9) Connected to Siloam Chapel.

BR (10) Member of Friends of Gower Commons.

 

3 & 4. AGM and June meeting minutes accepted.

 

5. Matters arising: Siloam booked for 3 months.

RB unable to attend refugee meeting. Carried forward to July.

 

7(a) Chair: Local Government and Elections (Wales) Act 2021 passed January 2021. Guidance notes received June 2022.

KCC need to do an Annual report, Training plans by November 2022 and a 3 year Biodiversity plan.

 

(e) Begonias planted. JF to investigate weedkiller options. Hand weeding, public engagement opportunity?

MJ and BR joined meeting @ 7:40pm

 

9. Payments approved:

£300.00 Cash, Band night – Jubilee weekend

£32.00 NF, Compost for flower beds

£24.00 JR, Coffee morning for Ukraine refugees

£14.39 JR, Zoom meeting

£90.00 Siloam Room Rent (increase) - [SJ & MI declare interest]

 

10. Donations: BR explained email from Friends of Gower Commons

[declared an interest & temporarily left meeting.]

KCC agreed £100 for printing costs for education literature.

 

11. Spare funds of £260 from Jubilee celebrations being held by Dunvant RFC. Carried forward to Dfest musical event on 2nd JUly. Face painter and bouncy castle booked.

 

12. (a) Check for availability of library for Fun Day.

(b) Band night organised. No table top sale.

 

13. Scout & Guide Hall to be re-booked for 16th July for refugee coffee morning.

 

14. Greening of community spaces, defer to next meeting.

 

15. ES will be standing down as governor of Dunvant Primary in September. JF volunteered to replace as she has done some of the training.


25th May 2022

 

Present:- SB (Clerk) NF (Chair), JR, JE, SJ, DM, PW, ES , BJ, MI, RB

City Cllrs M.Jones & J.Jones & L.Gibbard

 

Bethany Rowe was co-opted as Councillor for Killay North.

 

AGM Cllr Nigel Fletcher was re-elected as Chair and Cllr Jim Robinson re-elected as Vice Chair

 

1. Apologies:-, Fitton

Members of the public – None

 

2. Declarations of personal &/or prejudicial interest – None

 

Matters arising:

Livingston’s are awaiting for a contractor to carry out hole repair.

 

Livingston’s contacted regarding repainting the railings on the two square flower beds in the precinct. Livingston’s to discuss at their next meeting.

 

The bollards in the precinct have been replaced.

 

No applications made by Killay residents for donations towards Jubilee street parties.

 

A second public liability insurance quote had been received quoting £718. Therefore the current insurance company have provided a competitive renewal premium.

 

8. Payments approved:

            £14.39            Monthly Zoom meeting

            £26.80            Clerks expenses for March

            £50.00            Ron Dolbear – PAYE administration

            £150.00          Ron Dolbear – internal audit        

£474.79          Zurich insurance – public liability premium

£35.90            Gardening – begonia tubers

 

10. Dunvant RFC / Killay Community Council Jubilee Party

Sunday 5th May – gate open 12 midday

Councillors volunteered to distribute advertising flyers door-to-door.

 

11. Review of resuming meeting in Siloam

Hall would be booked for June, July and August to hold hybrid meetings.

 

12. Postpone the July/August fun day.

 

13. Ukraine support scheme. RB to attend a training event on 23rd June


27th April 2022

 

Present:- S.Bagley (Clerk) N.Fletcher (Chairman), J.Robinson, J.Evans, S.John, D.Morse, P.Walsh, E.Sides , B.John, M.Idris, J.Fitton, R.Barrar

1. Apologies: City Cllrs M Jones & J Jones

Members of the public – None


2. Declarations of interest – None


3. Accepted minutes of meeting dated 23rd March 2022


4. Matters arising:

 

No reply from City Council on possibility of putting flower troughs on railings on entrance to Hendrefoilan student village.

 

The next Wales Tree Giveaway will be in September 2022

 

Benches in precinct re-painted on 20th April 2022

 

Livingston chairman asked to re-paint rusty flower bed railing in green hammerite.

 

Livingston are aware of work required to refill a large hole in the car park. There are delays due to waiting for materials.

 

The bollards in the precinct will be replaced with part funding by City Council and Livingstons.

 

8. Payments approved:

          £14.39          Monthly Zoom meeting

          £24.40          Clerks expenses for March

          £17.98          Paint and sandpaper for precinct benches.

 

 

11. Review of resuming meeting in Siloam chapel hall

Due to increasing Covid variant case numbers it was agreed to continue meeting via Zoom.

An outdoor social meeting will be organised to allow Councillors the opportunity to meet informally.

 

12. Community Council elections

No elections have been called for either ward. The inference is that the number of nominations for candidates in each ward is equal to or less than the number of vacancies, being 9 in Killay North and 6 in Killay South.

All Councillors re-standing to submit a declaration of election expenditure.

Councillors asked to complete a voluntary survey which provides Welsh Government with statistics of the profile and demographics of people standing for election.

 

14. Ukraine support scheme. RB gave a brief presentation on a scheme whereby local communities can support the settlement of Ukraine refugees. RB will attend a training event and feedback more information in due course.

 

15. Public Liability insurance. Quotes are being obtained.


23rd March 2022

 

Present:- S.Bagley (Clerk) N.Fletcher (Chairman), J.Robinson, J.Evans, S.John, D.Morse, P.Walsh, E.Sides , B.John, M.Idris, J.Fitton

 

1) Apologies:- R.Barrar, City Cllrs M.Jones & J.Jones

Members of the public – None

 

2) Declarations of personal &/or prejudicial interest – None

 

3) Accepted minutes of meeting dated 23rd February 2022

 

4) Matters arising from meeting of 23rd February:

 

Gardening – To check with Swansea Council if flower troughs can be put on railings to Ffordd Yr Olchfa (student village) (NF/clerk)

 

Gardening – To check if wildflowers can be planted on library land (JE)

 

Gardening - Steel washers to be replaced with stainless steel washers on precinct flower bed railings.

 

6e) Benches in Killay precinct to be re-painted

 

6e) To check condition of the railings on the square planters in Killay precinct

 

8) Payments approved:

          £14.39          Monthly Zoom meeting

          £  7.39          Stainless steel washers for precinct railings

          £25.40          Clerks expenses for March

          £94.40          Clerks salary back pay to 1st April 2021

          £322.80        Quarterly payment to HMRC for clerks’ income tax.

 

10b) Queens Platinum Jubilee – 2nd – 5th June 2022

The Council have joined with Dunvant RFC to organise a Jubilee Tea Party on Sunday 5th June 2022.

The event is planned to attract a wide age group and community groups in the area will be invited to participate.

To date a ukulele band and musical duo act have been booked.

Other ideas include; bouncy castle, ice cream van, mobile bar, burger stand, classic car show, bake off and childrens’ jubilee crown competition

 

The event will be advertised and local businesses will be encouraged to participate. A Spacehive Crowdfunding page has been set up with a target of £2,000, which could be matched up to 50% by Swansea City Council.

 

11) Review of resuming meeting in Siloam chapel hall

Due to increasing Covid variant case numbers it was agreed to continue meeting via Zoom.

An outdoor social meeting would be organised to allow Councillors the opportunity to meet informally.



23rd February 2022

 

Present:- Sue Bagley (Clerk) Nigel Fletcher (Chair), Jim Robinson, Jan Evans, Sue John, Dawn Morse, Peta Walsh, Edmund Sides, Rhiannon Barrar, Bill John, Mary Idris, Joanne Fitton

Members of the public: None

1) Apologies: CCS Cllrs Mary Jones & Jeff Jones

 

2) Declarations of interest: None

 

3) Accepted minutes of meeting dated 26th January 2022

 

6e) Steel washers to be replaced with stainless steel washers on precinct flower bed railings.

 

6f) Cllr Barrar to monitor footpath KI114 north of Hendrefoilan Road for obstructions and liaise with Countryside Access team in Swansea Council

 

8) Payments approved:

            £14.39 Monthly Zoom meeting

            £ 4.80              N.Fletcher-bolts for railings

            £22.80             Clerks expenses for February

            £150.00           N.Fletcher-annual councillors remuneration

            £150.00           J.Robinson - annual councillors remuneration

£150.00           M.Idris - annual councillors remuneration

£150.00           J.Fitton - annual councillors remuneration

£112.50           L.Orchard - annual councillors remuneration

 

9) Requests for donations (deferred from November 2021)

            £400.00           Wales Air Ambulance

            £400.00           Tenovus

            Max £25.00     Upper Killay WI for Easter Shop window competition

 

10) Publication of draft minutes on website:

Welsh Government guidance stipulate that due to legislation changing allowing for remote access meetings, within 7 days of the meeting the Community Council must publish brief notes including;

  • Names of members attending and apologies for absence
  • Declarations of interest
  • Any decisions taken at the meeting, including outcomes of any votes

This guidance does not replace the requirements to publish electronically minutes of meetings.

 

11) Publication of Councillor names and addresses on the website.

Section 55 of the Local Government (Democracy) (Wales) Act 2013 states that on the website the Council must publish how it can be contacted via Telephone number, Postal address and an email address. These can be the contact details of the Clerk.

In addition, the council must publish electronically information about each of its members, including a list of the council’s members, each member’s name, information about how they may be contacted, party affiliation (if any) and any office held or committee they belong to within the Council. If the community concerned is divided into community wards, the ward each member represents must be shown.

 

It was agreed that the postal addresses and telephone numbers for all Councillors (with the exception of the Chairman) be removed from the website.

All Councillors can be contacted via the clerk.

 

Further clarification was obtained confirming that there is no requirement for each councillor to complete a full Register of Interest form each year and there is no requirement for this information to be published on the website.

Councillors only need to declare a personal and/or prejudicial interest at each meeting as applicable.

 

It was agreed that in addition to the minimum statutory information required, the date when each councillor joined the Community Council would be included.

 

12) Queens Platinum Jubilee – 2nd – 5th June 2022

The Council will arrange for a band to play in Killay precinct on Friday 3rd June. Cost £300

 

The Council agreed to book the band for Saturday 27th August.


26th January 2022


Present: SB(Clerk), NF(Chair), JR, JE, SJ, DM, JF, PW, ES, RB, BJ, MI

Others: MJ, JJ (city cllrs)   Members of the public: None


1) Apologies: None

Note: Resignation of Councillor Lowrie Orchard was accepted


2) Declarations of interest: None


3) Accepted minutes of meeting dated 24th November 2021


7) Planning: Contact Swansea Council Planning department reference 2022/0068/TPO to lop 10 trees at 12 Ffordd Taliesin


8a) Payments made since last meeting:

Sarah Leonard £20, JR £8 (Christmas Lights)

NF £13.52 (treasure hunt prizes)

Good Energy £12.70 (Direct Debit)

JR £14.39 (Zoom)


8b) Approved Clerks expenses for December 2021 and January 2022:

£22.40 plus £52.90 toner cartridge


8c) Approved budget (£22,500) and precept for 2022/23 (£10.49 - Band D)