Short Minutes
A short summary of meetings including attendees, apologies, register of interests and decisions taken by council
Numbers refer to original agenda items
26th July 2023
Present:- SB (Clerk) NF (Chair), JR, PW, JE, BJ, DM, SJ, JF, SG, TF, MI, BR, HC, MJ & City Cllr L Gibbard
Plus one member of the public.
Prior to the meeting Maria Jefferies was appointed as the second Youth Representative for Killay Community Council.
1. Apologies: LA, RB, City Cllrs J & M Jones
2. Declarations of Personal & Prejudicial Interest – None
3. Accepted minutes of meeting dated 28th June 2023
4. Matters arising – Cllr Fletcher presented quotations from Blachere Illuminations for the supply, maintenance and storage of Christmas lights. The quotations were significantly in excess of the current service provider costings. Agreed to retain current supplier subject to accepting 2023 quotation.
5. Correspondence received – nothing of note.
6b. City Councillors
Cllr M Jones reported that the National Coal Board are progressing with works to investigate and repair the sinkhole on Dunvant Road. These works are expected to last for up to 18 months.
Cllr L Gibbard announced various events due to take place in Dunvant social centre and Killay library. Full details will be available from the clerk.
Community Speedwatch had carried out recordings on Gower Road.
The CWOT (Council Ward Operative Team) had cleared weeds in the Killay area and will take on further works as required.
City Council Chief Executive due to visit every Council ward. Date to be confirmed.
6f. Public Rights of Way (PRoW)
PRoW footpath KI114 (north of Hendrefoilan Road) is extremely overgrown with bracken and KI105 (Woodcote to Gower Road). CC LG explained that this was due to a bracken clearance contract having expired.
PRoW to liaise with Chris Dale and Phillip Mellor.
8b. Payments Approved
Clerk’s expenses £36.25
9. Events
a) Killay in Bloom front garden competition. No entries up to 26th Closing date 30th July.
b) Fun Day – Tuesday 15th August – All actions allocated to relevant Councillors.
c) Band night – Saturday 26th August – booked.
d) Dunvant Park – Friday Fun Days – Due 4th & 18th August and 1st
CC LG requested volunteers from KCC to help at the event.
e) KCC 40th anniversary event – No ideas proposed.
10. Equality & Inclusivity
Council discussed in depth various ideas, compliance with legislation, possible policies and/or action plans.
It was agreed to set up a working group to explore all aspects of Equality and Inclusivity and consider actions required by Killay Community Council.
28th June 2023
Present:- SB (Clerk), NF (Chair), JR, PW, JE, BJ, DM, LA, SJ, JF, SG, TF, RB, HC, City Cllrs J & M Jones
Plus one member of the public.
1. Apologies: MI, BR, City Cllr L Gibbard
2. Declarations of Personal & Prejudicial Interest – None
3. Accepted minutes of AGM dated 24th May 2023
Matters arising – BJ & LA were appointed to the Social media and Planning sub-committee respectively.
4. Accepted minutes of main monthly meeting dated 24th May 2023
4a. Matters arising – The 20mph blanket speed restriction of all urban roads in Wales to be introduced in September 2023, with the exception, in Killay, only of Gower Road.
5. Correspondence & information
Wales on-line and Evening Post article “Killay-safest community in Wales”
UK Parliamentary boundaries review. Killay will be moved from Swansea West to Gower constituency at next General Election due in 2024.
Reports:
6a. Cllr Fletcher attended Town & Community Council forum on 21st June. Two presentations on Replacement Local Development Plan and Tackling Poverty & Enabling Communities.
6b. City Councillors
Dunvant RFC application for change in licensing conditions and opening to general public was presented to CCS Licensing Committee. Decision TBC.
Hendrefoilan House. To investigate the nature of the on-going building works.
Cleansing Ward Operating Team (CWOT) to do clean up work in Killay precinct and Olchfa lane.
Olchfa school have appointed Julian Kennedy as new headteacher w.e.f. September 2023.
Dunvant Road (near Hendrefoilan school) could be closed for up to 18 months to allow National Coal Board to conduct full surveys and complete repairs to the sink hole/air shaft.
All students have left the Hendrefoilan student village. St Modwens are responsible for securing the site.
6f. Public Rights of Way (PRoW)
CCS have agreed to pursue legal action to open up PRoW footpath KI114
8b. Payments Approved
HMRC £367.00
Clerks expenses £29.40
Stationery £15.98
Gardening £15.00
Internal audit fee £150
Internal auditor HMRC fee £70
8c. Council accepted the 2022/23 auditors report
9. Events
Agreed that Killay in Bloom Front Garden competition would be restricted to residents who pay a precept to Killay Community Council (the former Killay North & Killay South wards)
10a. The Safeguarding policywas adopted by full Council.
24th May 2023 - AGM
Present:- SB (Clerk) NF, JR, PW, SJ, JF, MI, BR, SG, TF, ES & RB
City Cllr L Gibbard.
1. Apologies: JE, BJ, DM, LA, City Cllr J Jones
Elections / Appointments
2. Chairman – Nigel Fletcher
3. Vice Chairman – Jim Robinson
4. Responsible Financial Officer – Susan Bagley (Clerk)
5. Internal auditor – Ron Dolbear
6. Financial Committee – Clerk, NF,JR, SJ & JF
7a. Planning Committee – JF, SG, MI + one other to be confirmed
7b. Social Media & Marketing – TF, MI, JR, BR + one other to be confirmed
7c. Gardening – SJ, JE, PW & DM
7d. Public Rights of Way – RB, SG, BR + one other to be confirmed
8. Delegates to Town & Community Council Forum not required
Youth Representative – Harry Coles
11. Acceptance of 2022/23 Annual report
24th May 2023
Present:- SB (Clerk) NF (Chair), JR, PW, SJ, JF, MI, BR, SG, TF & RB
City Cllrs L Gibbard & M.Jones
1. Apologies: JE, BJ, DM, LA, City Cllr J Jones (ES resignrd)
2. Declarations of personal &/or prejudicial interest: None
4. Matters arising from April minutes
- Native wildflowers purchased and planted on grassed area outside St Hilary’s church.
8b. Payments approved:
£28.80 Clerks expenses (May)
£20.51 Plant food
£38.47 Begonias for precinct flower beds
£ 5.50 Coronation lunch
£99.15 Celtic wildflowers
9. Residents survey
- To conduct a survey to check viability of reinstating Santas Grotto
- Check with CCS Parks department if 2024 floral displays can include more pollinator plants
- Consider jointly running a summer fete/BBQ in Dunvant Park if Friends of Dunvant Park initiate such event
- Promote Lend & Tend website for the sharing of gardens
- Organise a front garden competition
- Consider Open Gardens event in 2024 (consult with Pennard)
- Consider extending the planting of bluebells off Ffordd Taliesin.
- Wine tasting event
10b. Future events:
- Summer children’s Fun Day at Killay Scout hut on Tuesday 15th August
- Guilty Pleasure booked for Saturday 26th August
- Promote KCC as celebrating 40 years since formation in 1983
26th April 2023
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, JF, MI, PW, BJ, DM, SG, RB, LA & TF
City Cllrs L Gibbard & J Jones.
1. Apologies: BR, ES, City Cllr M Jones
2. Declarations of personal &/or prejudicial interest:
Cllr M Idris declared an interest in Planning Application 2023/0880
6a. City Councillors’ report (JJ & LG):
Defibrillator training had taken place at Hendrefoilan school on 25th April.
Lloyds pharmacy – replacement canopy – Landlord to inform Livingston & Co.
BT telephone box – BT to repair and clean
Swansea Council PATCH team have completed works on several roads in Killay.
New police Sergeant Amy Joseph and Constable Jeremy O’Callaghan have started work in the area.
Theft of bicycle from Dunvant Bikeability
6e. Gardening
Agreed to spend up to £100 on perennial wildflowers
8b. Payments approved:
£15.59 Zoom meeting subscription (1 month)
£128.29 Zoom meeting annual subscription
£27.80 Clerk's expenses
£350.00 Guilty Pleasure band (8th May)
22nd March 2023
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, JF, MI, BR, SG PW, BJ, DM, TF, LA, ES & RB
City Cllr L Gibbard.
Tom Fitton was co-opted as Councillor for Killay North, making a full complement of 15 Community Councillors. First time since September 2018.
1. Apologies:, City Cllrs J Jones & M Jones
2. Declarations of personal &/or prejudicial interest:
None
3. Matters arising from February meeting
4. City Councillors report (MJ & LG):
- Local Development Plan – updated plan available to view in Civic centre
- Monitoring trees being removed in the St Modwen – Student Village development
- Defibrillator training 25th April at Hendrefoilan school
- Litter bin replaced and relocated from Stephenson Road to Gower Road
- New full-time PCSO appointed Nicole Davies.
5. Finances.
Payments approved:
£150.00 Nigel Fletcher 2022/23 Councillor remuneration
£150.00 Jim Robinson 2022/23 Councillor remuneration
£150.00 Joanne Fitton 2022/23 Councillor remuneration
£150.00 Mary Idris 2022/23 Councillor remuneration
£39.37 Coronation lunch bunting & flags
£15.50 Coronation lunch sandwich platters
£26.16 Coronation lunch tickets
£14.39 Zoom meeting subscription
£25.40 Clerks expenses (March)
£346.20 HMRC – PAYE
£4.00 St Davids Day expenses
Proposed that the Financial Regulations are amended to increase the threshold when three quotes are required from £250 to £1,000 (in line with Standing Orders. This was in response to the 2021/22 annual accounts external audit.
6. Environmental / Biodiversity plan formal adopted by Council
22nd February 2023
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, JF, MI, BR, SG, PW, BJ, DM, ES, & RB
City Cllr. M Jones
Prior to the formal meeting Linda Aubrey was co-opted as Councillor for Killay South ward.
1. Apologies: City Cllrs J Jones & L Gibbard
2. Declarations of personal &/or prejudicial interest:
None
4. Matters arising from January meeting
Councillor Robinson will take out Zoom subscription in April.
Councillor Robinson will move website to a new host provider.
6b. City Councillors report (MJ):
City Councillors have met Council officers to inspect and examine both highways for the PATCH team to visit, and areas for wildflower planting. Wild flowers will be planted on the Broadacre mini-roundabout and on Ffordd Taliesin.
6e. Gardening
Quote of £189 for CCS to water the flowerbeds in the precinct was not proposed.
7. Planning
The new veterinary practice (previously a gym) at Swan Court, Cygnet Close has submitted details of a planting scheme to comply with a Planning condition.
387A Gower Road. The Welsh Planning inspectorate upheld the decision by CCS Planning to refuse permission for a motor-cycle shed in the front garden.
8a. Payments approved:
£14.39 Zoom meeting subscription
£31.00 Clerks expenses (February)
£50.52 Councillor badges (x7)
8e. Electricity supply to the precinct
Alternative quotations are being sought by the Finance committee
8f. Wales Audit Office – External audit of 2021/22 accounts
The Finance committee will review its financial regulations and update as necessary in response to the audit comment that the Council had not sought alternative quotes for the Christmas lights since 2018.
10. King Charles III Coronation weekend events.
Council accepted proposals to organise a band night in Killay precinct on 6th May and a senior citizens lunch in Siloam chapel hall on 8th May.
12. Biodiversity Plan
Council accepted the Biodiversity plan
25th January 2023
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, JF, MI, BR, SG & RB
City Cllr L Gibbard.
Due to illness and technical issues the meeting was held completely on-line.
1. Apologies: PW, BJ, DM, ES, City Cllrs J Jones & M Jones
2. Declarations of personal &/or prejudicial interest:
None
4. Matters arising from November meeting
- City Cllr M.Jones to contact the Hopwood family reference damaged precinct bench.
- Gibbard updated list of Swansea Spaces to be Killay Library, Dunvant Gospel Hall and Dunvant Social Centre.
- KCC supplied Killay library with tea, coffee, cups etc costing £77
6(b) City Councillors report (LG):
Local Community Speedwatch group have the minimum number of members required, but are awaiting availability of the PCSO to commence speed surveys.
6(e) Gardening
Accepted quote from CCS of £4,204 (inc.VAT) to provide floral displays as per 2022.
8(b)The 2022/23 budget was accepted which includes the precept of £24,500
8(a) Payments approved:
£14.39 Zoom meeting subscription
£149.70 Website subscription (2020/21)
£56.92 Website subscription (2021/22)
£25.40 Clerks expenses (December)
£26.60 Clerks expenses (January)
£66.71 Toner cartridge
£434.10 HMRC
23rd November 2022
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, BJ, JF, MI, , DM & BR
City Cllrs L Gibbard, M.Jones & J.Jones
1. Apologies: RB. ES left the meeting @ 7:15pm due to technical issues in hall.
2. Declarations of personal &/or prejudicial interest:
None
4. Matters arising from October meeting
- City Cllr M Jones to contact the Hopwood family reference damaged precinct bench.
- Favourite KaFei to submit retrospective planning application for exterior decking.
- Dunvant school donation to be delayed until 2023/24 when the school have the funding available for the canopies.
6. Christmas events:
- Christmas parade details for 28th November discussed and agreed.
- Agreed to donate £100 to Salvation Army for playing on 28th
- Carol service – 11th December discussed and agreed.
- Carol service plate collection to be donated to Sketty Foodbank.
- KCC to have promotion stand at Dunvant Afternoon Tea event on 11th December
7. Payments approved:
£35.00 - Father Christmas suit hire
£20.00 - Gift vouchers for Christmas elves
£ 3.35 – Carol service refreshments
£17.00 – Father Christmas gift.
£171.30 – Website subscription
£14.39 – Zoom monthly subscription
£31.60 – Clerks expenses
£58.39 – Christmas parade flyers
£37.30 – Carol service refreshments
£100.00 – Salvation Army donation
£20.00 – Internal accountant fee review
£270.06 – Clerk salary review – backpay
£300.00 – Christmas tree
£285.00 – KCC contribution to May 2022 election fees
£4,074.00 – City & County of Swansea – Floral arrangements
9. Defibrillator training. Next training session to be arranged by City Cllrs Jeff & Mary Jones.
10a. City Councillors reports
Discussion on Swansea Spaces.
KCC to offer financial assistance to Killay Library for tea/coffees.
11. Requests for donations.
Sketty resident requesting donation for Anthony Nolan charity – Refused
26th October 2022
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, BJ, JF, MI, RB, DM & BR City Cllrs L Gibbard & J Jones
1. Apologies: ES, City Cllr M Jones
2. Declarations of personal &/or prejudicial interest:
None
4a. Matters arising from September meeting
Agreed to hold defibrillator training in Siloam hall. Provisional date Wednesday 9th November.
8. Payments approved:
£14.39 JR - Zoom meeting
£29.00 SB – Clerks expenses
£299.00 – HMRC
9. Requests for donations.
£200 Bethany Middleton, Cila Ranger trip to International Jamboree in South Korea
£250 Dunvant Primary school – contribution towards playground canopies.
10.
a) Agreed not to repeat the coffee morning that coincided with vaccinations at Killay Surgery
b) Confirmed arrangements for Christmas activities
c) Accepted quotation from Phillips Electricals of £4,678 for Christmas lights
d) Agreed to hold Carol service in Siloam chapel on Sunday 11th December
12. Agreed to adopt the Training Plan to comply with Welsh Government legislation
28th September 2022
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, BJ, JF, ES & MI
City Cllrs, J.Jones & M.Jones
1. Apologies: RB, DM & BR City Cllr L Gibbard
2. Declarations of personal &/or prejudicial interest:
None
7. Planning – Noted
Killay Health & Fitness Club – Change of use to veterinary Practice
Armine garage – pre-application to demolish outbuildings and replace with storage units.
8. Payments approved:
£14.39 JR - Zoom meeting
£25.60 SB – Clerks expenses
£92.24 JR – Annual website licence
9. Accept quotation from Life Support & Training for maintenance agreement on 3 defibrillators. £90 per unit/year with the costs to be equally split with City Cllrs J & M.Jones
11. To organise open door coffee morning(s) to attract senior citizens to coincide with flu vaccinations in Killay surgery- October 2022
24rd August 2022
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, BJ, JF, RB, ES, DM. BR & MI
City Cllrs L Gibbard, J.Jones & M.Jones
Before the meeting David Nicholas, of Life Support Training and Safety gave a talk on the maintenance of Defibrillators
1. Apologies: None
2. Declarations of personal &/or prejudicial interest:
None
7. Planning – Retrospective application for building at 387A Gower Road. KCC to recommend to City Council planning department that decision is made in compliance with current planning legislation.
8. Payments approved:
£14.39 JR - Zoom meeting
£29.70 SB – Clerks expenses
£35.00 – repair to defibrillator at Texaco garage
£300.00 – August bank holiday – Band night
£293.00 – Wales Audit Office – Audit fee for 2020/21 accounts
£124.88 – SB – Fun Day - food
£4.73 – SJ – Fun day - food
£13.65 – NF – Fun Day - food
£75.00 – Scouts – Fun Day room hire Total cost of Fun Day £218.26
9b. Updated Standing orders accepted (to take accounts of changes outlined in the Local Government & Elections (Wales) Act 2021
10. Events
10b. Guilty Pleasure to perform in Killay precinct on Saturday 27th August
10c. To organise open door coffee morning(s) to attract senior citizens to coincide with flu vaccinations in Killay surgery
13. Acceptance of annual Community Council report 2021/22
3rd August 2022 (July meeting)
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, BJ, JF, RB
1. Apologies: ES, DM, BR, MI & City Councillors
2. Declarations of personal &/or prejudicial interest:
None
8. Payments approved:
£24.00 JR – Scout hall hire - coffee morning for Ukraine refugees
£14.39 JR - Zoom meeting
£58.96 SB – Toner cartridge
£18.96 JR – Multi-directional microphone for meetings
£29.80 SB – Clerks expenses
9b. Updated Standing orders accepted (to take accounts of changes outlined in the Local Government & Elections (Wales) Act 2021
9c. Environmental / Biodiversity plan – JF, JR, BJ, PW, RB to draft plan.
11. Events
11a. Children’s Fun Day planned at Scout hut for Tuesday 23rd August 12pm-3pm
11b. Guilty Pleasure to perform in Killay precinct on Saturday 27th August
11c. To consider open door coffee morning(s) to attract senior citizens to coincide with flu vaccinations in Killay surgery
11d. Decided not to proceed with children’s Halloween event due to falling attendance in the years preceding Covid lockdowns.
12. Agreed in principal to organise event for local refugees, in conjunction with Swansea City of Sanctuary
13. JF nominated as Governor to Dunvant Primary school
29th June 2022
Present at start:- SB (Clerk) NF (Chair), JR, JE, SJ, PW, ES, BJ, MI, JF
City Cllr L Gibbard
Present from 7:40pm – BR, City Cllr M.Jones
1.Apologies: RB, DM & BR (joined at 7:40pm)
2. Declarations of personal &/or prejudicial interest:
SJ, MI (9) Connected to Siloam Chapel.
BR (10) Member of Friends of Gower Commons.
3 & 4. AGM and June meeting minutes accepted.
5. Matters arising: Siloam booked for 3 months.
RB unable to attend refugee meeting. Carried forward to July.
7(a) Chair: Local Government and Elections (Wales) Act 2021 passed January 2021. Guidance notes received June 2022.
KCC need to do an Annual report, Training plans by November 2022 and a 3 year Biodiversity plan.
(e) Begonias planted. JF to investigate weedkiller options. Hand weeding, public engagement opportunity?
MJ and BR joined meeting @ 7:40pm
9. Payments approved:
£300.00 Cash, Band night – Jubilee weekend
£32.00 NF, Compost for flower beds
£24.00 JR, Coffee morning for Ukraine refugees
£14.39 JR, Zoom meeting
£90.00 Siloam Room Rent (increase) - [SJ & MI declare interest]
10. Donations: BR explained email from Friends of Gower Commons
[declared an interest & temporarily left meeting.]
KCC agreed £100 for printing costs for education literature.
11. Spare funds of £260 from Jubilee celebrations being held by Dunvant RFC. Carried forward to Dfest musical event on 2nd JUly. Face painter and bouncy castle booked.
12. (a) Check for availability of library for Fun Day.
(b) Band night organised. No table top sale.
13. Scout & Guide Hall to be re-booked for 16th July for refugee coffee morning.
14. Greening of community spaces, defer to next meeting.
15. ES will be standing down as governor of Dunvant Primary in September. JF volunteered to replace as she has done some of the training.
25th May 2022
Present:- SB (Clerk) NF (Chair), JR, JE, SJ, DM, PW, ES , BJ, MI, RB
City Cllrs M.Jones & J.Jones & L.Gibbard
Bethany Rowe was co-opted as Councillor for Killay North.
AGM Cllr Nigel Fletcher was re-elected as Chair and Cllr Jim Robinson re-elected as Vice Chair
1. Apologies:-, Fitton
Members of the public – None
2. Declarations of personal &/or prejudicial interest – None
Matters arising:
Livingston’s are awaiting for a contractor to carry out hole repair.
Livingston’s contacted regarding repainting the railings on the two square flower beds in the precinct. Livingston’s to discuss at their next meeting.
The bollards in the precinct have been replaced.
No applications made by Killay residents for donations towards Jubilee street parties.
A second public liability insurance quote had been received quoting £718. Therefore the current insurance company have provided a competitive renewal premium.
8. Payments approved:
£14.39 Monthly Zoom meeting
£26.80 Clerks expenses for March
£50.00 Ron Dolbear – PAYE administration
£150.00 Ron Dolbear – internal audit
£474.79 Zurich insurance – public liability premium
£35.90 Gardening – begonia tubers
10. Dunvant RFC / Killay Community Council Jubilee Party
Sunday 5th May – gate open 12 midday
Councillors volunteered to distribute advertising flyers door-to-door.
11. Review of resuming meeting in Siloam
Hall would be booked for June, July and August to hold hybrid meetings.
12. Postpone the July/August fun day.
13. Ukraine support scheme. RB to attend a training event on 23rd June
27th April 2022
Present:- S.Bagley (Clerk) N.Fletcher (Chairman), J.Robinson, J.Evans, S.John, D.Morse, P.Walsh, E.Sides , B.John, M.Idris, J.Fitton, R.Barrar
1. Apologies: City Cllrs M Jones & J Jones
Members of the public – None
2. Declarations of interest – None
3. Accepted minutes of meeting dated 23rd March 2022
4. Matters arising:
No reply from City Council on possibility of putting flower troughs on railings on entrance to Hendrefoilan student village.
The next Wales Tree Giveaway will be in September 2022
Benches in precinct re-painted on 20th April 2022
Livingston chairman asked to re-paint rusty flower bed railing in green hammerite.
Livingston are aware of work required to refill a large hole in the car park. There are delays due to waiting for materials.
The bollards in the precinct will be replaced with part funding by City Council and Livingstons.
8. Payments approved:
£14.39 Monthly Zoom meeting
£24.40 Clerks expenses for March
£17.98 Paint and sandpaper for precinct benches.
11. Review of resuming meeting in Siloam chapel hall
Due to increasing Covid variant case numbers it was agreed to continue meeting via Zoom.
An outdoor social meeting will be organised to allow Councillors the opportunity to meet informally.
12. Community Council elections
No elections have been called for either ward. The inference is that the number of nominations for candidates in each ward is equal to or less than the number of vacancies, being 9 in Killay North and 6 in Killay South.
All Councillors re-standing to submit a declaration of election expenditure.
Councillors asked to complete a voluntary survey which provides Welsh Government with statistics of the profile and demographics of people standing for election.
14. Ukraine support scheme. RB gave a brief presentation on a scheme whereby local communities can support the settlement of Ukraine refugees. RB will attend a training event and feedback more information in due course.
15. Public Liability insurance. Quotes are being obtained.
23rd March 2022
Present:- S.Bagley (Clerk) N.Fletcher (Chairman), J.Robinson, J.Evans, S.John, D.Morse, P.Walsh, E.Sides , B.John, M.Idris, J.Fitton
1) Apologies:- R.Barrar, City Cllrs M.Jones & J.Jones
Members of the public – None
2) Declarations of personal &/or prejudicial interest – None
3) Accepted minutes of meeting dated 23rd February 2022
4) Matters arising from meeting of 23rd February:
Gardening – To check with Swansea Council if flower troughs can be put on railings to Ffordd Yr Olchfa (student village) (NF/clerk)
Gardening – To check if wildflowers can be planted on library land (JE)
Gardening - Steel washers to be replaced with stainless steel washers on precinct flower bed railings.
6e) Benches in Killay precinct to be re-painted
6e) To check condition of the railings on the square planters in Killay precinct
8) Payments approved:
£14.39 Monthly Zoom meeting
£ 7.39 Stainless steel washers for precinct railings
£25.40 Clerks expenses for March
£94.40 Clerks salary back pay to 1st April 2021
£322.80 Quarterly payment to HMRC for clerks’ income tax.
10b) Queens Platinum Jubilee – 2nd – 5th June 2022
The Council have joined with Dunvant RFC to organise a Jubilee Tea Party on Sunday 5th June 2022.
The event is planned to attract a wide age group and community groups in the area will be invited to participate.
To date a ukulele band and musical duo act have been booked.
Other ideas include; bouncy castle, ice cream van, mobile bar, burger stand, classic car show, bake off and childrens’ jubilee crown competition
The event will be advertised and local businesses will be encouraged to participate. A Spacehive Crowdfunding page has been set up with a target of £2,000, which could be matched up to 50% by Swansea City Council.
11) Review of resuming meeting in Siloam chapel hall
Due to increasing Covid variant case numbers it was agreed to continue meeting via Zoom.
An outdoor social meeting would be organised to allow Councillors the opportunity to meet informally.
23rd February 2022
Present:- Sue Bagley (Clerk) Nigel Fletcher (Chair), Jim Robinson, Jan Evans, Sue John, Dawn Morse, Peta Walsh, Edmund Sides, Rhiannon Barrar, Bill John, Mary Idris, Joanne Fitton
Members of the public: None
1) Apologies: CCS Cllrs Mary Jones & Jeff Jones
2) Declarations of interest: None
3) Accepted minutes of meeting dated 26th January 2022
6e) Steel washers to be replaced with stainless steel washers on precinct flower bed railings.
6f) Cllr Barrar to monitor footpath KI114 north of Hendrefoilan Road for obstructions and liaise with Countryside Access team in Swansea Council
8) Payments approved:
£14.39 Monthly Zoom meeting
£ 4.80 N.Fletcher-bolts for railings
£22.80 Clerks expenses for February
£150.00 N.Fletcher-annual councillors remuneration
£150.00 J.Robinson - annual councillors remuneration
£150.00 M.Idris - annual councillors remuneration
£150.00 J.Fitton - annual councillors remuneration
£112.50 L.Orchard - annual councillors remuneration
9) Requests for donations (deferred from November 2021)
£400.00 Wales Air Ambulance
£400.00 Tenovus
Max £25.00 Upper Killay WI for Easter Shop window competition
10) Publication of draft minutes on website:
Welsh Government guidance stipulate that due to legislation changing allowing for remote access meetings, within 7 days of the meeting the Community Council must publish brief notes including;
- Names of members attending and apologies for absence
- Declarations of interest
- Any decisions taken at the meeting, including outcomes of any votes
This guidance does not replace the requirements to publish electronically minutes of meetings.
11) Publication of Councillor names and addresses on the website.
Section 55 of the Local Government (Democracy) (Wales) Act 2013 states that on the website the Council must publish how it can be contacted via Telephone number, Postal address and an email address. These can be the contact details of the Clerk.
In addition, the council must publish electronically information about each of its members, including a list of the council’s members, each member’s name, information about how they may be contacted, party affiliation (if any) and any office held or committee they belong to within the Council. If the community concerned is divided into community wards, the ward each member represents must be shown.
It was agreed that the postal addresses and telephone numbers for all Councillors (with the exception of the Chairman) be removed from the website.
All Councillors can be contacted via the clerk.
Further clarification was obtained confirming that there is no requirement for each councillor to complete a full Register of Interest form each year and there is no requirement for this information to be published on the website.
Councillors only need to declare a personal and/or prejudicial interest at each meeting as applicable.
It was agreed that in addition to the minimum statutory information required, the date when each councillor joined the Community Council would be included.
12) Queens Platinum Jubilee – 2nd – 5th June 2022
The Council will arrange for a band to play in Killay precinct on Friday 3rd June. Cost £300
The Council agreed to book the band for Saturday 27th August.
26th January 2022
Present: SB(Clerk), NF(Chair), JR, JE, SJ, DM, JF, PW, ES, RB, BJ, MI
Others: MJ, JJ (city cllrs) Members of the public: None
1) Apologies: None
Note: Resignation of Councillor Lowrie Orchard was accepted
2) Declarations of interest: None
3) Accepted minutes of meeting dated 24th November 2021
7) Planning: Contact Swansea Council Planning department reference 2022/0068/TPO to lop 10 trees at 12 Ffordd Taliesin
8a) Payments made since last meeting:
Sarah Leonard £20, JR £8 (Christmas Lights)
NF £13.52 (treasure hunt prizes)
Good Energy £12.70 (Direct Debit)
JR £14.39 (Zoom)
8b) Approved Clerks expenses for December 2021 and January 2022:
£22.40 plus £52.90 toner cartridge
8c) Approved budget (£22,500) and precept for 2022/23 (£10.49 - Band D)