{"id":89,"date":"2024-01-23T18:50:52","date_gmt":"2024-01-23T18:50:52","guid":{"rendered":"https:\/\/killaycommunitycouncil.com\/?page_id=89"},"modified":"2026-04-15T20:08:40","modified_gmt":"2026-04-15T20:08:40","slug":"short-minutes","status":"publish","type":"page","link":"https:\/\/killaycommunitycouncil.com\/?page_id=89","title":{"rendered":"Short Minutes"},"content":{"rendered":"\n

Note: Full versions of agendas and minutes can be found on the “current meetings” page<\/a><\/p>\n\n\n\n

Short minutes from the last meeting are below.<\/h2>\n\n\n\n
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Short minutes from 2022<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n
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Short minutes from 2023<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n
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25th<\/sup> March 2026<\/strong><\/p>\n\n\n\n

Present- SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, IM, JF, BR, RB, SG, LA.<\/p>\n\n\n\n

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  1. Apologies:- Councillors DM plus City Cllrs JJ & LG, plus Rachel Anthony<\/li>\n<\/ol>\n\n\n\n

    2. Declarations of personal and prejudicial interest \u2013 MJ \u2013 Item 8 Planning<\/p>\n\n\n\n

    3. Minutes of meeting held on 25th<\/sup> February 2026 accepted.<\/p>\n\n\n\n

    4. Matters arising from Minutes of meeting held on 25th<\/sup> February 2026.
    * Christmas Lights \u2013 Members of Finance committee to meet with Phillips Electrical
    * Food Hygiene training \u2013 On-going
    * Code of Conduct & Safeguarding training \u2013 Website actions\/updates on-going.<\/p>\n\n\n\n

    7. Financial Report\u00a0 *\u00a0 Electricity \u2013 \u00a37.27
    \u00a0 *\u00a0 HMRC – \u00a3569.44
    \u00a0 *\u00a0 Lloyds bank service charge – \u00a34.25
    \u00a0 *\u00a0 Bunting for Killay market \u2013 \u00a3102.49
    \u00a0 *\u00a0 Walking maps – \u00a3398.58
    \u00a0 *\u00a0 Plants for precinct – \u00a3101.83
    \u00a0 *\u00a0 S.Bagley – Clerks expenses \u00a329.80
    \u00a0 *\u00a0 DBS checks \u2013 \u00a321.50 (JF) & \u00a321.50 (RB)
    \u00a0 *\u00a0 Councillor Remuneration – \u00a3156.00 each to Cllrs JF, LA, SG, NF, JR, JE & RB
    \u00a0 *\u00a0 All payments approved.<\/p>\n\n\n\n

    9. Events
    \u00a0 *\u00a0 Easter Egg Hunt \u2013 Budget agreed up to \u00a340
    \u00a0 *\u00a0 Killay Market \u2013 18th<\/sup> April
    \u00a0 *\u00a0 Older persons Tea Party \u2013 23rd<\/sup> May<\/p>\n\n\n\n

    11. Code of Conduct adopted with \u00a325 maximum limit for gifts<\/p>\n\n\n\n

    12. Review of Standing Orders. Now finalised. To be presented at next meeting.<\/p>\n\n\n\n

    14. Communty\/Town Council Forum 23rd<\/sup> March
    * Climate Change tool. Soon available to Community councils
    * Community Asset transfer
    * City Council \/ Town & Community Council Charter. Being updated<\/p>\n\n\n\n

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    25th<\/sup> February 2026<\/strong><\/p>\n\n\n\n

    Present: <\/strong>SB (Clerk) Councillors: JR (Chair) , MJ, JE, PW, DM NF, IM & City Cllr LG.<\/p>\n\n\n\n

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    1. Apologies:- Councillors JF, BR, RB, SG,& LA plus City Cllrs JJ<\/li>\n<\/ol>\n\n\n\n

      2. Declarations of personal and prejudicial interest \u2013 MJ \u2013 Item 8 Planning<\/p>\n\n\n\n

      3. Minutes of meeting held on 28th<\/sup> January 2026 accepted.<\/p>\n\n\n\n

      4. Matters arising from Minutes of meeting held on 28th<\/sup> January 2026.
      * The Clerk has completed a DBS check.
      * We are now registered with the Information Commissions Office.
      * Walking maps have been distributed to 9 local outlets.
      * Christmas Lights \u2013 Members of Finance committee to meet with Phillips Electrical<\/p>\n\n\n\n

      7. Financial Report \u2013 presented.
      * J.Robinson \u2013 HDMI cable \u00a318.84
      * J.Robinson \u2013 Gazebo weights \u00a394.95
      * S.Bagley – Clerks expenses \u00a330.40
      * All payments approved.<\/p>\n\n\n\n

      8. Planning \u2013 All covered in report.<\/p>\n\n\n\n

      9. Events:
      * St David\u2019s Day \u2013 Hendrefoilan school, Killay Precinct \u2013 2nd<\/sup> March 10:30am
      * Easter Egg Hunt \u2013 Budget agreed up to \u00a340
      * Events Planning meeting \u2013 Friday 6th<\/sup> March, Village Inn, 10:30am<\/p>\n\n\n\n

      10. Requests for donations. Agreed to donate \u00a3250 to Scout & Guide Headquarters as contribution towards roof repairs.<\/p>\n\n\n\n

      11. Review of Standing Orders. JR to review and forward to MJ.<\/p>\n\n\n\n

      12. Food Hygiene Training. Completed by Clerk SB and SG.<\/p>\n\n\n\n

      13. Review of Safeguarding and Code of Conduct training. JR to review the action points and update the website as applicable.
      * JR to consider the documents issued to newly elected and co-opted Cllrs.<\/p>\n\n\n\n

      15. DBS checks. Councillors are encouraged, but not statutory required, to complete the DBS check.<\/p>\n\n\n\n

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      28th January 2026<\/strong> (Reports submitted in advance can be found here<\/a>)<\/p>\n\n\n\n

      Present: SB (Clerk) Councillors: JR (Chair) , JF, BR, JE, PW, SG, NF, RB, IM, LA City Cllr LG. Plus 2 members of the public.<\/p>\n\n\n\n

      1. Apologies:- Councillors MJ, TL, DM & plus City Cllrs JJ<\/p>\n\n\n\n

      2. Declarations of personal and prejudicial interest \u2013 None<\/p>\n\n\n\n

      4. Matters arising from Minutes of meeting held on 26th<\/sup> November 2025.
      * City Council\/Active Travel have amended plans for Old Carriage Drive (KI108) to the satisfaction of all parties.
      * Date booked for Christmas Parade as Monday 23rd<\/sup> November 2026.
      * Cllr Fletcher has evaluated the on-line Food Hygiene course.<\/p>\n\n\n\n

      6. PRoW Walking map being re-printed. Display stands to be purchased.<\/p>\n\n\n\n

      7. Financial Report \u2013 presented. All payments approved.
      * 2026\/27 Budget and Precept presented and accepted as \u00a328,500<\/p>\n\n\n\n

      9. Events \u2013 A meeting to discuss 2026\/27 events to be arranged for March<\/p>\n\n\n\n

      10.  Christmas Lights \u2013 Members of Finance committee to meet with Phillips Electrical.<\/p>\n\n\n\n

      11.  Requests for donations. Scout Hut \u2013 Decision deferred awaiting more information.<\/p>\n\n\n\n

      13.  Food Hygiene training \u2013 Councillors volunteered to try course. SG,BR,JR,LA,PW<\/p>\n\n\n\n

      14.  Information Commissions Office \u2013 To register for retaining personal data.<\/p>\n\n\n\n

      16. Killay Markets to be held on 18th<\/sup> April, 18th<\/sup> July and 21st<\/sup> November 2026, jointly subsidised by KCC and City Councillors.<\/p>\n\n\n\n

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      26th<\/sup> November 2025<\/strong> ()<\/p>\n\n\n\n

      Present: <\/strong>SB (Clerk) Cllrs: JR (Chair), NF, PW, JE, JF, RB, SG,MJ, IM<\/strong><\/p>\n\n\n\n

      1. Apologies: Cllrs DM, BR, LA, TL<\/strong><\/p>\n\n\n\n

      2. Declarations: MJ \u2013 Planning<\/p>\n\n\n\n

      3. Minutes of meeting held on 22nd<\/sup> October 2025 accepted.<\/p>\n\n\n\n

      4. Matters arising
      * Old Carriage Drive. Cllrs NF & SG to prepare KCC response inc Freedom of Information requests.<\/p>\n\n\n\n

      6. Quote for Walking map approved for 1,000 copies.
      * Cllr MJ would respond to City Council.<\/p>\n\n\n\n

      7. Financial Report \u2013 All payments approved
      * Precept \/ 2026\/27 budget meeting to be held 7th<\/sup> January 2026<\/p>\n\n\n\n

      8. Planning \u2013 All covered in report<\/p>\n\n\n\n

      9. Events
      * Halloween \u2013 29th<\/sup> October 2025 \u2013 Poorly attended
      * Killay Market \u2013 22nd<\/sup> November 2025 \u2013 successful despite wet weather.
      * Christmas Parade \u2013 Successful \u2013 including Livingston event in precinct
      * Annual Dinner \u2013 Saturday 10th<\/sup> January @ 1pm<\/p>\n\n\n\n

      11. Local Democracy & Boundaries Commission Review.
      * Killay will reduce from 15 to 10 Councillors
      * 34 properties in Goetre Fawr Road and 25 properties in Goetre Fach Road that back on to Dunvant Park will move from Killay to Dunvant
      * Siloam chapel and Killay medical centre will also move to Dunvant.
      * Dunvant Rugby Club moves from Upper Killay to Killay<\/p>\n\n\n\n

      13. Food Hygiene training \u2013 Cllr NF agreed to test the on-line course.<\/p>\n\n\n\n

      15. Agreed to pay \u00a345 fee to Information Commissions Office<\/p>\n\n\n\n

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      22nd<\/sup> October 2025<\/strong> ()<\/p>\n\n\n\n

      Present- SB (Clerk) Councillors: JR (Chair) , MJ, RB,JF, DM, NF, LA, PW, City Cllr LG, LAC SD<\/p>\n\n\n\n

      Also one member of the public present<\/p>\n\n\n\n

      1. Apologies:- Councillors, JE, SG TL, BR, IM & plus City Cllr JJ.   <\/p>\n\n\n\n

      2. Declarations of personal and prejudicial interest \u2013 M.Jones \u2013 Planning<\/p>\n\n\n\n

      3. Minutes of meeting held on 24th<\/sup> September 2025 accepted.<\/p>\n\n\n\n

      4. Matters arising from Minutes of meeting held on 24th<\/sup> September 2025<\/p>\n\n\n\n