{"id":89,"date":"2024-01-23T18:50:52","date_gmt":"2024-01-23T18:50:52","guid":{"rendered":"https:\/\/killaycommunitycouncil.com\/?page_id=89"},"modified":"2026-06-16T18:59:15","modified_gmt":"2026-06-16T18:59:15","slug":"short-minutes","status":"publish","type":"page","link":"https:\/\/killaycommunitycouncil.com\/?page_id=89","title":{"rendered":"Short Minutes"},"content":{"rendered":"\n

Note: Full versions of agendas and minutes can be found on the “current meetings” page<\/a><\/p>\n\n\n\n

Short minutes from the last meeting are below.<\/h2>\n\n\n\n
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Short minutes from 2022<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n
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Short minutes from 2023<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n
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Short minutes from 2024<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
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Short minutes from 2025<\/a><\/div>\n<\/div>\n\n\n\n
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27th<\/sup> May 2026<\/strong><\/p>\n\n\n\n

Present- <\/strong>SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, JF, BR, RB, SG, LA.<\/p>\n\n\n\n

    \n
  1. Apologies: Councillors DM plus City Cllrs JJ & LG. IM: leave of absence<\/li>\n\n\n\n
  2. Declarations of personal and prejudicial interest \u2013 MJ \u2013 Item 8 Planning<\/li>\n\n\n\n
  3. Minutes of meeting held on 22nd<\/sup> April 2026 accepted.<\/li>\n\n\n\n
  4. Matters arising from Minutes of meeting held on 22nd<\/sup> April 2026.
    * Website to be updated with contact details for Councillors via the Clerk.
    * Check with Democratic Services the requirement for a Register of Interests.
    * Review the Induction Pack for new Councillors.
    * Clerk to review benefits of SLCC membership.<\/li>\n<\/ol>\n\n\n\n

    6.e. Repair to flowerbed brickwork in the precinct – \u00a3200 – Approved<\/p>\n\n\n\n

    7.a. Financial Report \u2013 presented.<\/p>\n\n\n\n

    7.b. * Tea Party band – \u00a3200.00
    * Tea Party expenses – \u00a35.95 + \u00a342.93
    * Food Hygiene training – \u00a315.59 + \u00a315.59 + \u00a313.19
    * Gardening compost – \u00a330.00
    * Toner & Paper – \u00a378.76 + \u00a319.99
    * Clerks expenses – \u00a331.00
    * Siloam room rental \u2013 Direct debit – \u00a330.00
    * Electricity \u2013 Direct debit – \u00a312.94
    * Bank charges \u2013 automatic – \u00a34.25
    All payments approved.<\/p>\n\n\n\n

    9.a. Spring Tea Party \u2013 23rd<\/sup> May \u2013 Attended by 50 people from 60 tickets issued.
    Constructive feedback discussed regarding Food hygiene practices.<\/p>\n\n\n\n

    9.b. Friends of Dunvant Park Commonwealth Day event on Saturday 25th<\/sup> July.<\/p>\n\n\n\n

    9.x. Also Discussed – Killay Market \u2013 Saturday 18th<\/sup> July.<\/p>\n\n\n\n

    10. Requests for donations. \u00a3100 to Siloam chapel for re-decoration.<\/p>\n\n\n\n

      \n
    1. <\/li>\n<\/ol>\n\n\n\n

      12. Storage of equipment. Agreed to purchase storage shelving unit for \u00a3100.<\/p>\n\n\n\n

      \n\n\n\n

      AGM \u2013 27th<\/sup> May 2026<\/strong><\/p>\n\n\n\n

      Present- <\/strong>SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, JF, BR, RB, SG, LA.<\/p>\n\n\n\n

      2. Apologies:- DM<\/p>\n\n\n\n

      3. Election of Chair \u2013 J Robinson<\/p>\n\n\n\n

      7. Election of Vice Chair \u2013 M Jones<\/p>\n\n\n\n

      8. Appointment of Responsible Financial Officer \u2013 S.Bagley<\/p>\n\n\n\n

      9. Appointment of Internal Auditor \u2013 R.Dolbear<\/p>\n\n\n\n

      10. Review of School Governors \u2013 Hendrefoilan school \u2013 R.Barrar (continuing)
      Dunvant \u2013 J.Fitton<\/p>\n\n\n\n

      11. Election of Finance Committee \u2013 S.Bagley, J.Robinson, M.Jones & N.Fletcher<\/p>\n\n\n\n

      12. Election of Councillors for;
      \u00a0\u00a0\u00a0\u00a0\u00a0 a) Planning committee \u2013 N.Fletcher, R.Barrar, S.Gee, J.Fitton
      \u00a0\u00a0\u00a0\u00a0\u00a0 b) Publicity committee \u2013 J.Robinson, B.Rowe, S.Gee, M.Jones
      c) Gardening committee \u2013 J.Evans, P.Walsh, D.Morse, S.John (volunteer)
      d) Public Rights of Way \u2013 R.Barrar, N.Fletcher, B.Rowe
      e) Youth Representatives (No applicants)<\/p>\n\n\n\n

      13. Acceptance of 2025\/26 Financial Annual Return\u2013 Accepted<\/p>\n\n\n\n

      \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Opening balance\u00a0\u00a0\u00a0\u00a0 \u00a39,440
      \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Income (precept) \u00a0\u00a0\u00a0\u00a0 \u00a328,000
      \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Other income\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a38,478
      \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Staff costs\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a38,350
      \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Other expenditure\u00a0\u00a0 \u00a324,172
      \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Closing balance\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a313,396<\/p>\n\n\n\n

      14. Acceptance of 2025\/26 Annual Report – Accepted<\/p>\n\n\n\n

      \n\n\n\n

      22nd April 2026<\/strong><\/p>\n\n\n\n

      Present: <\/strong>SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, DM, NF, JF, BR, RB, SG, LA. City Cllr LG<\/p>\n\n\n\n

        \n
      1. Apologies:- Councillors IM plus City Cllr JJ<\/li>\n<\/ol>\n\n\n\n

        2. Declarations of personal and prejudicial interest \u2013 MJ \u2013 Item 8 Planning<\/p>\n\n\n\n

        3. Minutes of meeting held on 25th<\/sup> March 2026 accepted.<\/p>\n\n\n\n

        4. Matters arising from Minutes of meeting held on 25th<\/sup> March 2026.
          *  Brickwork on flowerbed precinct to be repaired. Cllr JR
          *  Cllr RB to enquire about Mari Lwyd for November market.
          *  Spring Tea Party on 23rd<\/sup> May to organised.
          *  Review form to record Personal & Prejudicial interests. Clerk
          *  Review of Standing Orders \u2013 Clerk to circulate<\/p>\n\n\n\n

        7. Financial Report \u2013 presented.
          *  Electricity \u2013 \u00a38.04
          *  Siloam room rent – \u00a330.00
          *  S.Bagley – Clerks expenses \u00a332.00
          *  DBS checks \u2013 \u00a321.50 (SG)
          *  Swansea Bay Street Market – \u00a3450.91
          *  Easter Egg hunt – \u00a311.67
          *  Auditor \u2013 PAYE – \u00a390.00
          *  All payments approved.<\/p>\n\n\n\n

        8. Planning \u2013 All covered in report.<\/p>\n\n\n\n

        9. Events:
          *  Spring persons Tea Party \u2013 23rd<\/sup> May
          *  Friends of Dunvant Park event on Saturday 25th<\/sup> July.<\/p>\n\n\n\n

        10. Requests for donations. \u00a3200 to 4th<\/sup> Killay Guides. Approved<\/p>\n\n\n\n

        11. Storage of equipment at Scout & Guide HQ.
        Agreed to continue for 6 months to 31st<\/sup> October @ \u00a315 per month.<\/p>\n\n\n\n

        \n\n\n\n

        25th<\/sup> March 2026<\/strong><\/p>\n\n\n\n

        Present- SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, IM, JF, BR, RB, SG, LA.<\/p>\n\n\n\n

          \n
        1. Apologies:- Councillors DM plus City Cllrs JJ & LG, plus Rachel Anthony<\/li>\n<\/ol>\n\n\n\n

          2. Declarations of personal and prejudicial interest \u2013 MJ \u2013 Item 8 Planning<\/p>\n\n\n\n

          3. Minutes of meeting held on 25th<\/sup> February 2026 accepted.<\/p>\n\n\n\n

          4. Matters arising from Minutes of meeting held on 25th<\/sup> February 2026.
          * Christmas Lights \u2013 Members of Finance committee to meet with Phillips Electrical
          * Food Hygiene training \u2013 On-going
          * Code of Conduct & Safeguarding training \u2013 Website actions\/updates on-going.<\/p>\n\n\n\n

          7. Financial Report  *  Electricity \u2013 \u00a37.27
            *  HMRC – \u00a3569.44
            *  Lloyds bank service charge – \u00a34.25
            *  Bunting for Killay market \u2013 \u00a3102.49
            *  Walking maps – \u00a3398.58
            *  Plants for precinct – \u00a3101.83
            *  S.Bagley – Clerks expenses \u00a329.80
            *  DBS checks \u2013 \u00a321.50 (JF) & \u00a321.50 (RB)
            *  Councillor Remuneration – \u00a3156.00 each to Cllrs JF, LA, SG, NF, JR, JE & RB
            *  All payments approved.<\/p>\n\n\n\n

          9. Events
            *  Easter Egg Hunt \u2013 Budget agreed up to \u00a340
            *  Killay Market \u2013 18th<\/sup> April
            *  Older persons Tea Party \u2013 23rd<\/sup> May<\/p>\n\n\n\n

          11. Code of Conduct adopted with \u00a325 maximum limit for gifts<\/p>\n\n\n\n

          12. Review of Standing Orders. Now finalised. To be presented at next meeting.<\/p>\n\n\n\n

          14. Communty\/Town Council Forum 23rd<\/sup> March
          * Climate Change tool. Soon available to Community councils
          * Community Asset transfer
          * City Council \/ Town & Community Council Charter. Being updated<\/p>\n\n\n\n

          \n\n\n\n

          25th<\/sup> February 2026<\/strong><\/p>\n\n\n\n

          Present: <\/strong>SB (Clerk) Councillors: JR (Chair) , MJ, JE, PW, DM NF, IM & City Cllr LG.<\/p>\n\n\n\n

            \n
          1. Apologies:- Councillors JF, BR, RB, SG,& LA plus City Cllrs JJ<\/li>\n<\/ol>\n\n\n\n

            2. Declarations of personal and prejudicial interest \u2013 MJ \u2013 Item 8 Planning<\/p>\n\n\n\n

            3. Minutes of meeting held on 28th<\/sup> January 2026 accepted.<\/p>\n\n\n\n

            4. Matters arising from Minutes of meeting held on 28th<\/sup> January 2026.
            * The Clerk has completed a DBS check.
            * We are now registered with the Information Commissions Office.
            * Walking maps have been distributed to 9 local outlets.
            * Christmas Lights \u2013 Members of Finance committee to meet with Phillips Electrical<\/p>\n\n\n\n

            7. Financial Report \u2013 presented.
            * J.Robinson \u2013 HDMI cable \u00a318.84
            * J.Robinson \u2013 Gazebo weights \u00a394.95
            * S.Bagley – Clerks expenses \u00a330.40
            * All payments approved.<\/p>\n\n\n\n

            8. Planning \u2013 All covered in report.<\/p>\n\n\n\n

            9. Events:
            * St David\u2019s Day \u2013 Hendrefoilan school, Killay Precinct \u2013 2nd<\/sup> March 10:30am
            * Easter Egg Hunt \u2013 Budget agreed up to \u00a340
            * Events Planning meeting \u2013 Friday 6th<\/sup> March, Village Inn, 10:30am<\/p>\n\n\n\n

            10. Requests for donations. Agreed to donate \u00a3250 to Scout & Guide Headquarters as contribution towards roof repairs.<\/p>\n\n\n\n

            11. Review of Standing Orders. JR to review and forward to MJ.<\/p>\n\n\n\n

            12. Food Hygiene Training. Completed by Clerk SB and SG.<\/p>\n\n\n\n

            13. Review of Safeguarding and Code of Conduct training. JR to review the action points and update the website as applicable.
            * JR to consider the documents issued to newly elected and co-opted Cllrs.<\/p>\n\n\n\n

            15. DBS checks. Councillors are encouraged, but not statutory required, to complete the DBS check.<\/p>\n\n\n\n

            \n\n\n\n

            28th January 2026<\/strong> (Reports submitted in advance can be found here<\/a>)<\/p>\n\n\n\n

            Present: SB (Clerk) Councillors: JR (Chair) , JF, BR, JE, PW, SG, NF, RB, IM, LA City Cllr LG. Plus 2 members of the public.<\/p>\n\n\n\n

            1. Apologies:- Councillors MJ, TL, DM & plus City Cllrs JJ<\/p>\n\n\n\n

            2. Declarations of personal and prejudicial interest \u2013 None<\/p>\n\n\n\n

            4. Matters arising from Minutes of meeting held on 26th<\/sup> November 2025.
            * City Council\/Active Travel have amended plans for Old Carriage Drive (KI108) to the satisfaction of all parties.
            * Date booked for Christmas Parade as Monday 23rd<\/sup> November 2026.
            * Cllr Fletcher has evaluated the on-line Food Hygiene course.<\/p>\n\n\n\n

            6. PRoW Walking map being re-printed. Display stands to be purchased.<\/p>\n\n\n\n

            7. Financial Report \u2013 presented. All payments approved.
            * 2026\/27 Budget and Precept presented and accepted as \u00a328,500<\/p>\n\n\n\n

            9. Events \u2013 A meeting to discuss 2026\/27 events to be arranged for March<\/p>\n\n\n\n

            10.  Christmas Lights \u2013 Members of Finance committee to meet with Phillips Electrical.<\/p>\n\n\n\n

            11.  Requests for donations. Scout Hut \u2013 Decision deferred awaiting more information.<\/p>\n\n\n\n

            13.  Food Hygiene training \u2013 Councillors volunteered to try course. SG,BR,JR,LA,PW<\/p>\n\n\n\n

            14.  Information Commissions Office \u2013 To register for retaining personal data.<\/p>\n\n\n\n

            16. Killay Markets to be held on 18th<\/sup> April, 18th<\/sup> July and 21st<\/sup> November 2026, jointly subsidised by KCC and City Councillors.<\/p>\n\n\n\n

            \n","protected":false},"excerpt":{"rendered":"

            Note: Full versions of agendas and minutes can be found on the “current meetings” page Short minutes from the last meeting are below. 27th May 2026 Present- SB (Clerk) Councillors: JR (Chair), MJ, JE, PW, NF, JF, BR, RB, SG, LA. 6.e. Repair to flowerbed brickwork in the precinct – \u00a3200 – Approved 7.a. Financial […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":81,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-89","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=\/wp\/v2\/pages\/89","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=89"}],"version-history":[{"count":105,"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=\/wp\/v2\/pages\/89\/revisions"}],"predecessor-version":[{"id":830,"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=\/wp\/v2\/pages\/89\/revisions\/830"}],"up":[{"embeddable":true,"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=\/wp\/v2\/pages\/81"}],"wp:attachment":[{"href":"https:\/\/killaycommunitycouncil.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=89"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}