{"id":801,"date":"2026-06-02T22:19:19","date_gmt":"2026-06-02T22:19:19","guid":{"rendered":"https:\/\/killaycommunitycouncil.com\/?page_id=801"},"modified":"2026-06-02T22:25:18","modified_gmt":"2026-06-02T22:25:18","slug":"short-minutes-2024","status":"publish","type":"page","link":"https:\/\/killaycommunitycouncil.com\/?page_id=801","title":{"rendered":"Short Minutes from 2024"},"content":{"rendered":"\n

Short minutes from 2024<\/h2>\n\n\n\n

Each month is added above the last. Scroll down to find the earlier months.<\/p>\n\n\n\n

Numbers refer to original agenda items.<\/p>\n\n\n\n

\n\n\n\n

27th November 2024<\/strong><\/p>\n\n\n\n

Present: SB (Clerk), Cllrs: JR, NF, MI, MJ, PW, JE, JF,RB, DM, SG, LA, TL @ Youth Reps: MJ, IM. Sarah Davies LAC<\/p>\n\n\n\n

    \n
  1. Apologies BR<\/li>\n<\/ol>\n\n\n\n

    2. MJ: 10. planning<\/p>\n\n\n\n

    3. Minutes from 23rd October accepted.<\/p>\n\n\n\n

    4. MJ training confirmed Tue 25th Feb at 1.30pm<\/p>\n\n\n\n

    5. The Town and Community Council Review was discussed. NF to draft a post for social media reminding residents of their right of reply<\/p>\n\n\n\n

    7i. Payments:<\/p>\n\n\n\n

    \u00a3119.91 – LA – Halloween decorations<\/p>\n\n\n\n

    \u00a31,200 – Urban Foundry – Discover Killay market<\/p>\n\n\n\n

      \n
    1. <\/li>\n<\/ol>\n\n\n\n

      7ii. Approvals:<\/p>\n\n\n\n

      \u00a318.22 – NF – Gift (Father Christmas)<\/p>\n\n\n\n

      \u00a3140.00 – NF – Selection boxes for grotto<\/p>\n\n\n\n

      \u00a3100.00 – hall hire for Halloween<\/p>\n\n\n\n

      \u00a31,006.00 – Wales Audit Office<\/p>\n\n\n\n

      \u00a334.80 – Clerk’s expenses<\/p>\n\n\n\n

      \u00a316.96 – JR – Website<\/p>\n\n\n\n

      \u00a34,899.00 – CCS – Floral displays<\/p>\n\n\n\n

      \u00a353.10 – SB – Business Car Insurance for Clerk<\/p>\n\n\n\n

      \u00a32.60 – NF – Special selection box<\/p>\n\n\n\n

      \u00a359.90 – Marian Williams – <\/p>\n\n\n\n

      \u00a397.31 – SB – <\/p>\n\n\n\n

      \u00a351.02 – SB – <\/p>\n\n\n\n

      \u00a320.00 – SB – <\/p>\n\n\n\n

      \u00a33.50 – SG – Postage<\/p>\n\n\n\n

      \u00a350.00 – Siloam – use of hall for Grotto<\/p>\n\n\n\n

      8ii. Discover Killay to be rescheduled to March<\/p>\n\n\n\n

      8iv. Approve payment to Siloam (see above)<\/p>\n\n\n\n

      Councillors are welcome to atend the Community Christmas afternoon tea at Dunvant Social Centre<\/p>\n\n\n\n

      9. All postponed. Donation policy to be added to January’s agenda<\/p>\n\n\n\n

      12. Christmas dinner on Wed 8th Jan. Venue to be decided<\/p>\n\n\n\n

      13. Consider options for storage of KCC equipment<\/p>\n\n\n\n

      \n\n\n\n

      23rd<\/sup> October 2024<\/strong><\/p>\n\n\n\n

      Present: SB (Clerk), Cllrs: JR, NF, MI, MJ, BR, RB, JE, SJ, LA, PW, JF, SG & Youth Rep: IM,<\/p>\n\n\n\n

      Sarah LAC<\/p>\n\n\n\n

      1. Apologies: TL, DM & C.Cllrs LG, JJ<\/p>\n\n\n\n

      2. MJ: 10. planning<\/p>\n\n\n\n

      3. Minutes from 25th<\/sup> September accepted with amendments<\/p>\n\n\n\n

      4. Matters Arising: MJ attended Town & Community Forum. There will be a working party to consider the charter. MJ will be on it.<\/p>\n\n\n\n

      Training: Anna Morgan has been contacted and is available either Feb 25th<\/sup> or 27th<\/sup>. Councillors will need to be available for about 2.5 hours. JF to confirm availability.<\/p>\n\n\n\n

      5. Letter. Urdd West Glamorgan for regional appeal committee. Nov agenda.<\/p>\n\n\n\n

      6e. Flower beds being cleared does anyone want Geraniums? Planters to go soon. Sarah LAC grant available for community spaces regarding biodiversity.<\/p>\n\n\n\n

      6f. Scheme to adopt a footpath or right of way. Footpath committee to meet with Clive, to explore the scheme and report back.<\/p>\n\n\n\n

      7i. Payments:<\/p>\n\n\n\n

      -\u00a360.00 \u2013 Green Energy<\/p>\n\n\n\n

      \u00a3529.10 \u2013 Clerk\u2019s salary<\/p>\n\n\n\n

      \u00a3371.18 \u2013 PAYE<\/p>\n\n\n\n

      \u00a3 31.40 \u2013 Clerk\u2019s expenses<\/p>\n\n\n\n

      \u00a3 15.96 \u2013 YU Energy<\/p>\n\n\n\n

      7ii. Approvals:<\/p>\n\n\n\n

      \u00a3180.00 \u2013 Siloam<\/p>\n\n\n\n

      \u00a3 95.97 \u2013 Bunting<\/p>\n\n\n\n

      \u00a3 34.40 \u2013 Clerk\u2019s expenses<\/p>\n\n\n\n

      \u00a3105.00 \u2013 Soft Play, Halloween<\/p>\n\n\n\n

      \u00a3 67.04 \u2013 Drum for printer<\/p>\n\n\n\n

      \u00a3 40.24 \u2013 Halloween supplies<\/p>\n\n\n\n

      \u00a3 23.71 \u2013 Craft Materials<\/p>\n\n\n\n

      JF: enquiry regarding Clerk\u2019s car insurance as she is an employee. SB to check if she needs business class 1 to be added to her policy.<\/p>\n\n\n\n

      Wales Audit office invoice for \u00a31,006 for 2021-22 discussed. NF agreed to request more details on breakdown of costs. Extra precept needs to be allocated for next year as it will be a full audit again.<\/p>\n\n\n\n

      8ii. Halloween, 29th<\/sup> Oct, 2pm-4pm: DM has put her own decorations into storage. Proposal to purchase our own to build a stock over the next few years. Initial budget of approximately \u00a3100 agreed. LA to pursue.  <\/p>\n\n\n\n

      8iii. Christmas Parade, 25th<\/sup> Nov, 5.30pm: No activities to take place in the precinct. This needs to be advertised. Volunteers for the parade: RB,JF,JR,NF,IM, BR at the start. MJ available for the car. NF has hi-viz jackets. Christmas tree lights need to be replaced by Philips, agreed. New motifs to be considered next year.<\/p>\n\n\n\n

      8iv. Grotto, 30th<\/sup> Nov, 10.30 to 12.30: tickets to be sold at the market on 23rd<\/sup> Nov. SB to bring float.<\/p>\n\n\n\n

      8v. Carol Service, 15th<\/sup> Dec at 5pm: NF to enquire if Adults with learning disabilities allowed to sing during the refreshments. JR and MJ agreed to do readings if no-one else available.<\/p>\n\n\n\n

      11. Standing orders. JF previously shared an update.<\/p>\n\n\n\n

      12. <\/strong>Levelling Up SPF. Update presented by SG. JR & NF to liaise about fitting bunting. Extra meeting to be arranged.<\/p>\n\n\n\n

      14. Half yearly accounts discussed.<\/p>\n\n\n\n

      16. Sarah LAC proposal to discuss supporting a social group for adults with learning difficulties.<\/p>\n\n\n\n

      IM has a presentation about bullying that could be presented to council.<\/p>\n\n\n\n

      \n\n\n\n

      25th September 2024<\/strong><\/p>\n\n\n\n

      Present: SB (Clerk), JR, JF, PW, JE, DM, MJ, SG, C.Cllr LG, BR, IM<\/p>\n\n\n\n

      1. Apologies: BR, C.Cllr JJ, SJ, RB, LA, TL, NF, MI, Maria J<\/p>\n\n\n\n

      2. MJ: 10. Planning, BR: 10. Planning<\/p>\n\n\n\n

      3. Minutes accepted with amendments<\/p>\n\n\n\n

      4. Smart meter installation rescheduled<\/p>\n\n\n\n

      5. One Voice Wales training plan. Non-members can attend.<\/p>\n\n\n\n

      6d. JR requested help with website. IM to be given access.<\/p>\n\n\n\n

      6e. 2 sacks daffodils ordered from Parks\u2019 dept. \u00a3188.00<\/p>\n\n\n\n

      7. Clerk\u2019s expenses \u00a331.40<\/p>\n\n\n\n

      HMRC \u00a3371.18<\/p>\n\n\n\n

      8i Multi-Cultural event, 21st<\/sup> May. IM to join planning meeting, budget to be set.<\/p>\n\n\n\n

      8ii Halloween, 29th<\/sup> Oct, 2pm-4pm. Check if soft play required.<\/p>\n\n\n\n

      8iii Christmas tree ordered, \u00a3324.00<\/p>\n\n\n\n

      8iv Carol service, agreed to approach St Hilary\u2019s. NF and SJ to meet on 7th<\/sup> Oct.<\/p>\n\n\n\n

      12. Levelling up SPF. Grant awarded of \u00a35,527.75. Date 23rd<\/sup> November.<\/p>\n\n\n\n

      Run from 10am to 3pm. MJ to approach Olchfa for additional entertainment.<\/p>\n\n\n\n

      MJ proposed a contingency fund of \u00a3500 for additional expenses. Agreed by full council. 13. Anna Morgan to be booked for training in 2025. Cost \u00a3400.<\/p>\n\n\n\n

      \n\n\n\n

      28th<\/sup> August 2024<\/strong><\/p>\n\n\n\n

      Before the meeting Ilhan Mazhar was interviewed and accepted for the post of Youth Representative for Killay North.<\/p>\n\n\n\n

      Present: SB (Clerk), Cllrs: JR, NF, MI, RB, JE, SJ, LA, TL, DM, PW, Youth Reps: MJ, IM<\/p>\n\n\n\n

      1. Apologies: SG, BR, MJ, JF & C.Cllrs LG, JJ<\/p>\n\n\n\n

      3. Minutes from 24th<\/sup> July Accepted<\/p>\n\n\n\n

      4. Matters Arising: New electric meter being fitted in October<\/p>\n\n\n\n

      6e. 2 bags of daffodils ordered. To be used along Gower Rd.<\/p>\n\n\n\n

      Solar water feature to be emptied and planted up.<\/p>\n\n\n\n

      Wildflower area to be cut. NF<\/p>\n\n\n\n

      6f. Footpath KI107 can be cut back by council.<\/p>\n\n\n\n

      7i. Payments:<\/p>\n\n\n\n

      \u00a3135.00 – bouncy castle<\/p>\n\n\n\n

      \u00a3529.10 \u2013 clerk\u2019s salary<\/p>\n\n\n\n

      \u00a3 29.00 \u2013 clerk\u2019s expenses<\/p>\n\n\n\n

      \u00a3  9.99 \u2013 water pump<\/p>\n\n\n\n

      7ii. Approvals:<\/p>\n\n\n\n

      \u00a3490.00 \u2013 HMRC<\/p>\n\n\n\n

      \u00a3 20.00 \u2013 paper<\/p>\n\n\n\n

      \u00a3 35.00 \u2013 Santa suit deposit<\/p>\n\n\n\n

      \u00a3 29.98 \u2013 party bags and sweets<\/p>\n\n\n\n

      \u00a3 42.36 \u2013 Aldi, fun day<\/p>\n\n\n\n

      \u00a3 71.88 \u2013 B&M, fun day<\/p>\n\n\n\n

      \u00a3 31.00 \u2013 clerk\u2019s expenses<\/p>\n\n\n\n

      \u00a3 16.98 \u2013 craft supplies, fun day<\/p>\n\n\n\n

      \u00a3350.00 \u2013 Guilty Pleasure for band night<\/p>\n\n\n\n

      \u00a3100.00 \u2013 hall hire for fun day<\/p>\n\n\n\n

      8i. Fun Day. Rota for volunteers. 3-5mins for bouncy council. School Bell. Buggy park. Ticket system for knowing who came and rationing bags. Ask how they heard and record.<\/p>\n\n\n\n

      8ii. Table Top Sale. Needs more advertising.<\/p>\n\n\n\n

      8iii. Band Night. Could wear hi-viz jackets. Plastic glasses from the Village Inn?<\/p>\n\n\n\n

      8iv. Multi cultural event. Deferred until 21st May 2025.<\/p>\n\n\n\n

      8v. Christmas. There is no way for us to provide a grotto in the precinct. Sleigh will visit on 25th<\/sup> November. Grotto to be Sat 30th<\/sup> Nov. 10am to 12pm<\/p>\n\n\n\n

      12. <\/strong>Levelling Up Shared Prosperity Fund. Council agreed: SG to complete proposal form and wait for feedback.<\/p>\n\n\n\n

      Event to encourage local shopping. Theatre company, shopping bags, leaflets, market stalls, street entertainer, refreshments, bunting.<\/p>\n\n\n\n

      13. Training. Equalities training can be supplied by either provider. Query, contingency for those who can\u2019t attend? Can some people attend virtually? Could we do an evening?<\/p>\n\n\n\n

      17. LA to be new Community School Governor for Dunvant Junior School.<\/p>\n\n\n\n

      18.Halloween event to be Tues 29th<\/sup> Oct. 2pm-4pm<\/p>\n\n\n\n

      \n\n\n\n

      24th<\/sup> July 2024<\/strong><\/p>\n\n\n\n

      Present:- SB (Clerk), MJ (Vice chair), NF, PW, SJ, JE, JF, MI, DM, SG, BR, LA, TL and City Cllr L Gibbard<\/p>\n\n\n\n

      1. Apologies:  JR, RB, Youth representative MJ, City Cllr J Jones<\/p>\n\n\n\n

      2. Declarations of Personal & Prejudicial Interest:<\/p>\n\n\n\n

      Cllr MJ: Item 10. Planning.<\/p>\n\n\n\n

      3. Accepted: minutes of meeting dated 26th<\/sup> June 2024, with amendments.<\/p>\n\n\n\n

      4. Matters arising: SB to attend precinct for smart meter fitting.<\/p>\n\n\n\n

      7. Payments:<\/p>\n\n\n\n

      Date<\/td>Payee<\/td>Payment for<\/td>Amount<\/td>Budget<\/td><\/tr>
      June<\/strong><\/td> <\/td> <\/td> <\/td> <\/td><\/tr>
      28.06.24<\/td>J Evans<\/td>Plants<\/td>\u00a336.00<\/td>Gardening<\/td><\/tr>
      28.06.24<\/td>S Bagley<\/td>Salary<\/td>\u00a3529.10<\/td>Clerk Salary<\/td><\/tr>
      28.06.24<\/td>S Bagley<\/td>Expenses<\/td>\u00a333.00<\/td>Clerk Expenses<\/td><\/tr>
      28.6.24<\/td>S John<\/td>Slug Pellets<\/td>\u00a38.30<\/td>Gardening<\/td><\/tr>
      July<\/strong><\/td> <\/td> <\/td> <\/td> <\/td><\/tr>
      01.7.24<\/td>Parish of Killay<\/td>Hall Hire<\/td>\u00a370.00<\/td>Tea Party<\/td><\/tr>
      02.07.24<\/td>Gower Scout<\/td>Gower Scout Group<\/td>\u00a320.00<\/td>Events (Pop Up)<\/td><\/tr>
      02.07.24<\/td>C Earle<\/td>Donation<\/td>\u00a3150.00<\/td>Donation<\/td><\/tr>
      02.07.24<\/td>S Bagley<\/td>Entertainment<\/td>\u00a360.00<\/td>Events (D Day)<\/td><\/tr>
      09.07.24<\/td>YU Energy<\/td>Electricity<\/td>\u00a33.62<\/td>Electricity<\/td><\/tr>
      15.07.24<\/td>Menter Laith Abert<\/td>Donation<\/td>\u00a3100.00<\/td>Donation<\/td><\/tr>
      15.07.24<\/td>R Dolbear<\/td>Internal Audit<\/td>\u00a3150.00<\/td>Internal Audit<\/td><\/tr>
       <\/td> <\/td> <\/td> <\/td> <\/td><\/tr>
      Bank Account<\/td>20th July 2024<\/td> <\/td>\u00a318,595.02<\/td> <\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

      8i Multi-cultural event: W\/Group to meet and report back at August meeting. See also SPF (item 12)<\/p>\n\n\n\n

      ii) Summer Fun day \u2013 Tuesday 13th<\/sup> August in Killay Scout & Guide HQ<\/p>\n\n\n\n

      W\/Group to meet to finalise details<\/p>\n\n\n\n

      iii) August band night \u2013 Saturday 24th<\/sup> August<\/p>\n\n\n\n

      Same W\/G to decide who would be responsible at the end<\/p>\n\n\n\n

      iv) Table top sale: for Non-profit making organisations only \u2013 Saturday 24th<\/sup> August. 10am to 12pm<\/p>\n\n\n\n

      11. Review of standing orders: (MJ, JF, JR, RB) Following the meeting JF to put a working document online.<\/p>\n\n\n\n

      12. Shared Prosperity Fund (SPF: MJ, JJ, LG, SG, JR, JF):<\/p>\n\n\n\n

      MJ to enquire about a property. SG to set up meeting with Mandy J Jones.<\/p>\n\n\n\n

      Report back August. Could include a multi-cultural event.<\/p>\n\n\n\n

      13. Training:<\/p>\n\n\n\n

      Equality and Diversity, quote from Anna Morgan, half day \u00a3375 + 45p p\/mile (Porthcawl)<\/p>\n\n\n\n

      SG to follow up with SCVS Update to training plan: C\/Forward<\/p>\n\n\n\n

      \n\n\n\n

      26th<\/sup> June 2024<\/strong><\/p>\n\n\n\n

      Present:- SB (Clerk) Cllrs JR (Chair), MJ (Vice chair), NF, PW, SJ, JE, JF, MI, RB, DM, SG, and City Cllr L Gibbard<\/p>\n\n\n\n

      1. Apologies:  BR, LA, TL, Youth representative MJ, City Cllr J Jones<\/p>\n\n\n\n

      2. Declarations of Personal & Prejudicial Interest:<\/p>\n\n\n\n

      Cllr MJ: Planning, Cllr JR: 9. Requests for donations.<\/p>\n\n\n\n

      3. Accepted: <\/strong>minutes of meeting and AGM dated 29th<\/sup> May 2024<\/p>\n\n\n\n

      4. Matters arising: <\/strong>Town & Community Council Boundary Review.<\/p>\n\n\n\n

      Proposed \u201cDrop In\u201d event to be held in Dunvant Scout hall or Ebeneezer chapel on Saturday 29th<\/sup> June.<\/p>\n\n\n\n

      7. Finance:<\/p>\n\n\n\n

      Clerk\u2019s expenses (SB)       \u00a333.00<\/p>\n\n\n\n

      Gardening (SJ)                 \u00a3  8.30<\/p>\n\n\n\n

      Gardening                         \u00a336.00<\/p>\n\n\n\n

      5. Events:<\/p>\n\n\n\n

      a) Summer Fun day \u2013 Tuesday 13th<\/sup> August in Killay Scout & Guide HQ<\/p>\n\n\n\n

      b) August band night \u2013 Saturday 24th<\/sup> August<\/p>\n\n\n\n

      c) Table top sale for Non-profit making organisations \u2013 Saturday 24th<\/sup> August<\/p>\n\n\n\n

      9. Requests for donations:<\/p>\n\n\n\n

      a) Menter Iaith \u2013 Acoustic Saturday 14th<\/sup> September – \u00a3100<\/p>\n\n\n\n

      b) Resident making Santa Sacks to be sold in aid of Blood Cancer UK – \u00a3150<\/p>\n\n\n\n

      \n\n\n\n

      29th<\/sup> May 2024<\/strong><\/p>\n\n\n\n

      Present:- Cllrs: NF, PW, SJ, JE, JF, JR, MI, DM, RB, LA, SG, BR, MJ<\/p>\n\n\n\n

      Youth Rep M. Jefferies. City Councillors L Gibbard<\/p>\n\n\n\n

        \n
      1. Apologies: <\/strong>TL & Clerk SB<\/li>\n<\/ol>\n\n\n\n

        2. Declarations of interest: MJ \u2013 Planning<\/p>\n\n\n\n

        3. Minutes from 24th<\/sup> April 2024 accepted with corrections<\/p>\n\n\n\n

        7ii. Approval of expenses:<\/p>\n\n\n\n

          \n
        1. <\/li>\n<\/ol>\n\n\n\n